Pikes Peak Library District Server Refresh RFP 2026
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- May 29, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Kim Hoggatt
The 30-second brief
Pikes Peak Library District is seeking proposals for a server refresh to replace existing servers hosting their virtual infrastructure, requiring a Nutanix cluster with N+1 high availability.
New servers, Nutanix licensing, Installation, Configuration, Data migration, Ongoing support, 5-year warranty
Bid Completeness, References, Pricing, Quality of Services, Vendor Qualifications and History
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Summary
Pikes Peak Library District is seeking proposals for a server refresh to replace existing servers hosting their virtual infrastructure, requiring a Nutanix cluster with N+1 high availability.
EVALUATION CRITERIA
5- Bid Completeness
- References
- Pricing
- Quality of Services
- Vendor Qualifications and History
REQUIRED DELIVERABLES
7- New servers
- Nutanix licensing
- Installation
- Configuration
- Data migration
- Ongoing support
- 5-year warranty
REQUIRED ATTACHMENTS
Addendum A – Proposal Cover Sheet, Addendum B – References and Pricing
- Duration
- 48 months
- Scope location
- Colorado Springs, CO
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kim Hoggatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Hoggatt. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New servers, Nutanix licensing, Installation, Configuration, Data migration, Ongoing support, 5-year warranty. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid Completeness, References, Pricing, Quality of Services, Vendor Qualifications and History" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum A – Proposal Cover Sheet, Addendum B – References and Pricing. Review the full document from Pikes Peak Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado Springs, CO. Review the full solicitation for detailed scope requirements.