Pensacola State College Third Party Administration Services for Property, Casualty, & Workers’ Compensation RFP No. 02-2026/2027
Pensacola State CollegeHigher Ed · Pensacola, FL- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 5 years
- Primary contact
- Clark Puckett
- (850) 484-1000
The 30-second brief
Pensacola State College is soliciting competitive proposals from qualified firms to provide comprehensive Third-Party Administration (TPA) services for property, casualty, workers’ compensation, and related claims on behalf of the Florida College System Risk Management Consortium (FCSRMC) and its participating member colleges. The selected TPA will manage day-to-day claims administration, including claims intake, investigation, compensability and coverage evaluation, reserve management, claims payments, medical management, litigation management, subrogation, recovery, regulatory compliance, and reporting across multiple Florida public colleges. The contract term is for five years with an option to renew for an additional five years, starting March 1, 2027, and requires the administration of all open claims, including those currently handled by Davies and Gallagher Bassett. Proposals are due by October 8, 2026, at 2:00 p.m. CST, with questions due by September 22, 2026.
Workers’ Compensation claims administration services, Third Party Liability (AL & GL) claims administration services, Property claims administration services, Equipment Breakdown claims administration services, Crime claims administration services, Educator’s Legal & Employment Liability (ELL/EPL) claims administration services, Network Security & Privacy Liability (Cyber) claims administration services
Technical Qualifications (Ability to perform Scope of Services, Information System) - 40 points, Price Considerations (Cost) - 20 points, Proposer Qualifications and Experience (Corporate experience and key personnel experience, Proposed staffing, References) - 40 points
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Summary
Pensacola State College is soliciting competitive proposals from qualified firms to provide comprehensive Third-Party Administration (TPA) services for property, casualty, workers’ compensation, and related claims on behalf of the Florida College System Risk Management Consortium (FCSRMC) and its participating member colleges.
The selected TPA will manage day-to-day claims administration, including claims intake, investigation, compensability and coverage evaluation, reserve management, claims payments, medical management, litigation management, subrogation, recovery, regulatory compliance, and reporting across multiple Florida public colleges. The contract term is for five years with an option to renew for an additional five years, starting March 1, 2027, and requires the administration of all open claims, including those currently handled by Davies and Gallagher Bassett. Proposals are due by October 8, 2026, at 2:00 p.m. CST, with questions due by September 22, 2026.
EVALUATION CRITERIA
Technical Qualifications (Ability to perform Scope of Services, Information System) - 40 points, Price Considerations (Cost) - 20 points, Proposer Qualifications and Experience (Corporate experience and key personnel experience, Proposed staffing, References) - 40 points
REQUIRED DELIVERABLES
7- Workers’ Compensation claims administration services
- Third Party Liability (AL & GL) claims administration services
- Property claims administration services
- Equipment Breakdown claims administration services
- Crime claims administration services
- Educator’s Legal & Employment Liability (ELL/EPL) claims administration services
- Network Security & Privacy Liability (Cyber) claims administration services
REQUIRED ATTACHMENTS
Signed Bidder / Proposer Contact Information Form, Addenda that require a signature, Proposal Forms including Cost Section, State of Florida Affidavit Regarding the Use of Coercion for Labor and Services Form, Sample Reports including sample Stewardship Report
REQUIRED STAFFING
6- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Pensacola, FL
Questions about this RFP
How do I respond to this RFP from Pensacola State College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Clark Puckett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pensacola State College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clark Puckett at (850) 484-1000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Registered Nurses, vocational counselors, lost time/legal adjuster, medical only adjuster, third party liability adjuster, Property General Adjuster. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Workers’ Compensation claims administration services, Third Party Liability (AL & GL) claims administration services, Property claims administration services, Equipment Breakdown claims administration services, Crime claims administration services, Educator’s Legal & Employment Liability (ELL/EPL) c. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Qualifications (Ability to perform Scope of Services, Information System) - 40 points, Price Considerations (Cost) - 20 points, Proposer Qualifications and Experience (Corporate experience a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pensacola State College?
All active and historical solicitations from Pensacola State College are tracked and searchable. As a higher ed agency, Pensacola State College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Bidder / Proposer Contact Information Form, Addenda that require a signature, Proposal Forms including Cost Section, State of Florida Affidavit Regarding the Use of Coercion for Labor and Servi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pensacola State College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pensacola, FL. Review the full solicitation for detailed scope requirements.