Pend Oreille County Fairgrounds Master Planning Services RFQ 2025
Pend Oreille CountyCounty · Pend Oreille County, WA- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Duration
- 6 months
- Primary contact
- Ben Eggleston
- (509) 447-6918
The 30-second brief
Pend Oreille County is soliciting Statements of Qualifications (SOQs) from qualified planning and design firms to develop a 10-year Fairgrounds Master Plan for the Pend Oreille County Fairgrounds in Newport, WA. The project scope encompasses conceptual planning, infrastructure and safety review, operational and market assessment, funding and capacity analysis, stakeholder engagement, priority facility planning for assets like the Main Exhibit Hall, and an implementation roadmap with phased development and cost estimates. The available budget is $40,000 for this conceptual-level effort, with no detailed engineering or fieldwork required. Submissions are due by November 17, 2025. Evaluation criteria prioritize master planning experience, proposed team qualifications, scope understanding, and stakeholder engagement.
Strategic Framework Report with facility improvement options, Cost ranges, And prioritization matrix; conceptual layouts and basic design alternatives for high-priority improvements including the Main Exhibit Hall; diagrammatic conceptual site plan; phased development plan with order-of-magnitude cost estimates and implementation roadmap
Experience with implementation-driven public facility master planning (30%), Qualifications and availability of proposed team (25%), Understanding of scope, deliverables, and budget alignment (20%), Experience conducting focused stakeholder engagement (15%), References and track record with similar jurisdictions (10%)
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Summary
Pend Oreille County is soliciting Statements of Qualifications (SOQs) from qualified planning and design firms to develop a 10-year Fairgrounds Master Plan for the Pend Oreille County Fairgrounds in Newport, WA. The project scope encompasses conceptual planning, infrastructure and safety review, operational and market assessment, funding and capacity analysis, stakeholder engagement, priority facility planning for assets like the Main Exhibit Hall, and an implementation roadmap with phased development and cost estimates.
The available budget is $40,000 for this conceptual-level effort, with no detailed engineering or fieldwork required. Submissions are due by November 17, 2025. Evaluation criteria prioritize master planning experience, proposed team qualifications, scope understanding, and stakeholder engagement.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Strategic Framework Report with facility improvement options, Cost ranges, And prioritization matrix
- Conceptual layouts and basic design alternatives for high-priority improvements including the Main Exhibit Hall
- Diagrammatic conceptual site plan
- Phased development plan with order-of-magnitude cost estimates and implementation roadmap
REQUIRED ATTACHMENTS
Cover letter of interest and summary of qualifications, Firm profile and team organization chart, Qualifications and relevant experience of proposed team members, Work samples of similar projects completed within the last five (5) years, Narrative describing firm's understanding of the scope, methodology, and commitment to budget adherence, Description of stakeholder engagement approach, Three (3) references from public-sector clients, Statement of current availability and ability to complete project within a 4-6 month timeframe, One (1) digital PDF
- Submit to
- https://www.pendoreille.gov/public-works/bids-rfp/rfq-fairgrounds-master-planning-services
- Scope location
- Newport, WA
Questions about this RFQ
How do I respond to this RFQ from Pend Oreille County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.pendoreille.gov/public-works/bids-rfp/rfq-fairgrounds-master-planning-services. For questions, contact Ben Eggleston.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Pend Oreille County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Eggleston at (509) 447-6918. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Strategic Framework Report with facility improvement options, Cost ranges, And prioritization matrix; conceptual layouts and basic design alternatives for high-priority improvements including the Main Exhibit Hall; diagrammatic conceptual site plan; phased development plan with order-of-magnitude co. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with implementation-driven public facility master planning (30%), Qualifications and availability of proposed team (25%), Understanding of scope, deliverables, and budget alignment (20%), E..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pend Oreille County?
All active and historical solicitations from Pend Oreille County are tracked and searchable. As a county agency, Pend Oreille County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter of interest and summary of qualifications, Firm profile and team organization chart, Qualifications and relevant experience of proposed team members, Work samples of similar projects comp. Review the full document from Pend Oreille County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, WA. Review the full solicitation for detailed scope requirements.