City of Poulsbo On-Call Services Request for Qualifications - 2026
City of PoulsboCity · Poulsbo, WA- Due
- Nov 20, 2026
- 17 days left
- Posted
- Oct 27, 2026
- Contract term
- 2 years
- Primary contact
- April Zieman
- (360) 394-9746
The 30-second brief
The City of Poulsbo Public Works Engineering Division is seeking Statements of Qualifications for On-Call Services to supplement City staff resources on a time and material basis under a Task Order process. Services needed include water utility engineering, sanitary sewer, environmental engineering and planning, stormwater engineering, land surveying, transportation engineering, site civil, architectural, structural engineering, building department plan review and inspection services, geotechnical, materials testing, rate study and business analysis, CADD and graphics support, landscape architecture, and operational technology. The submission deadline is November 20, 2026, at 2:00 PM. Interested firms must submit one printed copy and a PDF copy to the City of Poulsbo Engineering Department. The contract duration is two years with a one-year extension option.
Ability to respond to requests for services, Project manager(s) experience, Familiarity with local plans, policies, Poulsbo Municipal Code, goals, challenges, and opportunities, Previous municipal work including on-call contract work and similar projects, Technical knowledge and experience of individuals who will work on the projects, Past performance and/or references
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Summary
The City of Poulsbo Public Works Engineering Division is seeking Statements of Qualifications for On-Call Services to supplement City staff resources on a time and material basis under a Task Order process.
Services needed include water utility engineering, sanitary sewer, environmental engineering and planning, stormwater engineering, land surveying, transportation engineering, site civil, architectural, structural engineering, building department plan review and inspection services, geotechnical, materials testing, rate study and business analysis, CADD and graphics support, landscape architecture, and operational technology. The submission deadline is November 20, 2026, at 2:00 PM. Interested firms must submit one printed copy and a PDF copy to the City of Poulsbo Engineering Department. The contract duration is two years with a one-year extension option.
EVALUATION CRITERIA
Ability to respond to requests for services, Project manager(s) experience, Familiarity with local plans, policies, Poulsbo Municipal Code, goals, challenges, and opportunities, Previous municipal work including on-call contract work and similar projects, Technical knowledge and experience of individuals who will work on the projects, Past performance and/or references
REQUIRED ATTACHMENTS
A letter of interest signed by a company principal with a statement of availability to complete projects, Attachment A: SOQ Requirements Form, Attachment B: Question Response, Attachment C: Team Organization, Org Chart and Bios/Experience, Attachment D: Relevant Projects, organized by category, Attachment E: At least 3 References including names and telephone numbers of current and previous clients with similar projects and/or on-call contracts
- Submit to
- City of Poulsbo Engineering Department, 200 NE Moe Street, Poulsbo, WA 98370 / [email protected]
- Duration
- 36 months
- Scope location
- Poulsbo, WA
Questions about this RFQ
How do I respond to this RFQ from City of Poulsbo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Poulsbo Engineering Department, 200 NE Moe Street, Poulsbo, WA 98370 / [email protected]. For questions, contact April Zieman.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Poulsbo in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is April Zieman at (360) 394-9746. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to respond to requests for services, Project manager(s) experience, Familiarity with local plans, policies, Poulsbo Municipal Code, goals, challenges, and opportunities, Previous municipal wor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Poulsbo?
All active and historical solicitations from City of Poulsbo are tracked and searchable. As a city agency, City of Poulsbo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A letter of interest signed by a company principal with a statement of availability to complete projects, Attachment A: SOQ Requirements Form, Attachment B: Question Response, Attachment C: Team Organ. Review the full document from City of Poulsbo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poulsbo, WA. Review the full solicitation for detailed scope requirements.