Pecatonica Area School District Managed Print Services Request for Proposal 2026
Pecatonica Area School DistrictSchool · Blanchardville, WI- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 5 years
- Primary contact
- Dr. Dani Scott
The 30-second brief
The Pecatonica Area School District is seeking proposals for a 60-month managed print services agreement covering copier, printer, scanning, and faxing needs across district facilities. The scope includes six new A3 color and black-and-white copiers with designated configurations, toner, parts, maintenance, delivery, installation, training, and lease return shipping. Proposals are due by October 2, 2026, at 3:00 PM, submitted via email to [email protected] or to the physical address at 704 Cross Street, PO Box 117, Blanchardville, WI 53516. Evaluation criteria include service and support, technology fit, total cost and price protection, vendor qualifications, and overall value.
Six new A3 Copiers configured by location including Elementary Work Room, High School Library, High School Work Room, High School Front Office, District Office, And Elementary Library
Service and support, Technology fit, Total cost and price protection, Vendor qualifications, Overall value
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Summary
The Pecatonica Area School District is seeking proposals for a 60-month managed print services agreement covering copier, printer, scanning, and faxing needs across district facilities.
The scope includes six new A3 color and black-and-white copiers with designated configurations, toner, parts, maintenance, delivery, installation, training, and lease return shipping. Proposals are due by October 2, 2026, at 3:00 PM, submitted via email to [email protected] or to the physical address at 704 Cross Street, PO Box 117, Blanchardville, WI 53516. Evaluation criteria include service and support, technology fit, total cost and price protection, vendor qualifications, and overall value.
EVALUATION CRITERIA
5- Service and support
- Technology fit
- Total cost and price protection
- Vendor qualifications
- Overall value
REQUIRED DELIVERABLES
Six new A3 Copiers configured by location including Elementary Work Room, High School Library, High School Work Room, High School Front Office, District Office, And Elementary Library
REQUIRED ATTACHMENTS
7- Three references from educational
- Government
- Related organizations
- Pricing using Section 7 format
- Complete equipment schedule
- Implementation plan
- Service plan
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Blanchardville, WI
Questions about this RFP
How do I respond to this RFP from Pecatonica Area School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dr. Dani Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pecatonica Area School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Dani Scott. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Six new A3 Copiers configured by location including Elementary Work Room, High School Library, High School Work Room, High School Front Office, District Office, And Elementary Library. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service and support, Technology fit, Total cost and price protection, Vendor qualifications, Overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pecatonica Area School District?
All active and historical solicitations from Pecatonica Area School District are tracked and searchable. As a school agency, Pecatonica Area School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Three references from educational, government, or related organizations, Pricing using Section 7 format, Complete equipment schedule, Implementation plan, Service plan. Review the full document from Pecatonica Area School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Blanchardville, WI. Review the full solicitation for detailed scope requirements.