Owens State Community College Request for Proposal for Fleet Copier/Printer Program 2026
Owens Community CollegeHigher Ed · Perrysburg, OH- Due
- Dec 7, 2026
- 31 days left
- Posted
- Nov 1, 2026
- Contract term
- 2 years
- Primary contact
- David Wahr
- (555) 123-4567 ext 101
The 30-second brief
Owens State Community College is seeking proposals for a comprehensive Document Management / Cost-Per-Copy Program to provide multi-functional devices (MFDs), copiers, multifunction printers (MFPs), and laser printers across its Toledo-area and Findlay campuses. The scope includes equipment, maintenance, consumable supplies (excluding paper and staples), automated monthly meter reading, individual user accounting codes, FAX line integration, and Papercut MF compatibility. The contract duration is an initial two-year period with two optional two-year renewal terms. Proposals are due by December 7, 2026, with a pre-proposal question deadline of November 24, 2026.
Contractor's references, experience and availability, experience, qualifications, and biographies of personnel assigned, recommended approach, quality and adequacy of proposal, capacity of contractor, financial strength and capacity, reasonableness of proposed cost
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Summary
Owens State Community College is seeking proposals for a comprehensive Document Management / Cost-Per-Copy Program to provide multi-functional devices (MFDs), copiers, multifunction printers (MFPs), and laser printers across its Toledo-area and Findlay campuses.
The scope includes equipment, maintenance, consumable supplies (excluding paper and staples), automated monthly meter reading, individual user accounting codes, FAX line integration, and Papercut MF compatibility. The contract duration is an initial two-year period with two optional two-year renewal terms. Proposals are due by December 7, 2026, with a pre-proposal question deadline of November 24, 2026.
EVALUATION CRITERIA
10- Contractor's references
- Experience and availability
- Experience
- Qualifications
- Biographies of personnel assigned
- Recommended approach
- Quality and adequacy of proposal
- Capacity of contractor
- Financial strength and capacity
- Reasonableness of proposed cost
REQUIRED ATTACHMENTS
6- Contractor's Acknowledgements
- Bid Form
- Offshore Services form
- Certificate of Insurance
- List of proposed subcontractors
- Contractor Affirmation and Disclosure Form
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Perrysburg, OH
- Reported agency
- Owens State Community College
Questions about this RFP
How do I respond to this RFP from Owens Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Wahr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Owens Community College in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Wahr at (555) 123-4567 ext 101. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor's references, experience and availability, experience, qualifications, and biographies of personnel assigned, recommended approach, quality and adequacy of proposal, capacity of contractor,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Owens Community College?
All active and historical solicitations from Owens Community College are tracked and searchable. As a higher ed agency, Owens Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor's Acknowledgements, Bid Form, Offshore Services form, Certificate of Insurance, list of proposed subcontractors, Contractor Affirmation and Disclosure Form. Review the full document from Owens Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Perrysburg, OH. Review the full solicitation for detailed scope requirements.