Oneida County Department of Family and Community Services - Nutrition Program for the Elderly - RFP Number 2026-456
Oneida CountyCounty · Utica, NY- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- Mary Kernan
The 30-second brief
Oneida County Department of Family and Community Services is seeking proposals from independent contractors to provide food service for the Oneida County Senior Nutrition Program under the Older Americans Act of 1967, New York State, and Oneida County Standards. The awarded proposer will provide and deliver between 700 and 1,100 meals per day, including hot meals, cold beverages, and diet-modified meals to individual homes and multiple dining sites across Oneida County, New York. The initial contract term is one year, with potential renewals up to a total of five years, starting on or about January 1, 2027. Proposals must be received no later than 3:00 PM on Friday, October 9, 2026, at the offices of the Oneida County Department of Family and Community Services, Contract Administration 4th Floor, 800 Park Avenue, Utica, NY 13501.
Hot meals, Cold beverages, Desserts, And related food items, Including hot meals, Cold beverages, Desserts, And diet-modified meals (Diabetic, No Concentrated Sweets, NCS/Diabetic, Regular and Modified Consistency) for home-delivered participants and congregate sites
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Summary
Oneida County Department of Family and Community Services is seeking proposals from independent contractors to provide food service for the Oneida County Senior Nutrition Program under the Older Americans Act of 1967, New York State, and Oneida County Standards.
The awarded proposer will provide and deliver between 700 and 1,100 meals per day, including hot meals, cold beverages, and diet-modified meals to individual homes and multiple dining sites across Oneida County, New York. The initial contract term is one year, with potential renewals up to a total of five years, starting on or about January 1, 2027. Proposals must be received no later than 3:00 PM on Friday, October 9, 2026, at the offices of the Oneida County Department of Family and Community Services, Contract Administration 4th Floor, 800 Park Avenue, Utica, NY 13501.
REQUIRED DELIVERABLES
Hot meals, Cold beverages, Desserts, And related food items, Including hot meals, Cold beverages, Desserts, And diet-modified meals (Diabetic, No Concentrated Sweets, NCS/Diabetic, Regular and Modified Consistency) for home-delivered participants and congregate sites
REQUIRED ATTACHMENTS
14- Application cover pages
- Proposed budget
- Narrative paper
- List of Board of Directors members or Advisory Board members
- Business name address and primary contact information
- Financial statement for the proposer for 2024 and 2025
- Three (3) references
- Location of the Proposer's current and proposed food preparation sites
- Proof of licensing insurance and health inspection status
- Concept and method of food service for Oneida County
- Description of the proposed delivery system
- Detailed specifications describing the quality of the food products
- Corporate organization chart and staff description
- Cost Detail Form in Appendix K
- Submit to
- Mary Kernan, Contract Administration 4th Floor, Oneida County Department of Family and Community Services, 800 Park Avenue, Utica, New York 13501
- Duration
- 60 months
- Scope location
- Utica, NY
Questions about this RFP
How do I respond to this RFP from Oneida County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mary Kernan, Contract Administration 4th Floor, Oneida County Department of Family and Community Services, 800 Park Avenue, Utica, New York 13501. For questions, contact Mary Kernan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oneida County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Kernan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hot meals, Cold beverages, Desserts, And related food items, Including hot meals, Cold beverages, Desserts, And diet-modified meals (Diabetic, No Concentrated Sweets, NCS/Diabetic, Regular and Modified Consistency) for home-delivered participants and congregate sites. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Oneida County?
All active and historical solicitations from Oneida County are tracked and searchable. As a county agency, Oneida County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Application cover pages, Proposed budget, Narrative paper, List of Board of Directors members or Advisory Board members, Business name address and primary contact information, Financial statement for. Review the full document from Oneida County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utica, NY. Review the full solicitation for detailed scope requirements.