Omaha Public Schools - Commercial HVAC Filters - Bid No. 27-001 (2026)
Omaha Public SchoolsSchool · Omaha, NE- Due
- Nov 18, 2026
- 19 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Catherine Utecht
- (531) 299-5463
The 30-second brief
Douglas County School District 0001 (Omaha Public Schools) is seeking bids from qualified suppliers to serve as the principal supplier of Commercial HVAC Filters, manufactured to commercial-grade standards, specifically MERV 10 per ASHRAE 52 with high-capacity pleats and rugged industrial strength frames. The estimated total annual quantity is approximately 13,067 filters across various sizes, delivered to multiple school facilities in Omaha, Nebraska, on a quarterly Just-In-Time schedule. The initial contract term runs from January 1, 2027, through December 31, 2027, with up to two additional one-year extension options. Bidders must attend a mandatory Microsoft Teams pre-bid meeting on October 27, 2026, at 2:00 PM CST, and submit sealed bid proposals by email to [email protected] no later than 2:00 PM CST on November 18, 2026. A 90-day un-prorated warranty, lead times, safety data sheets, and completed Excel bid sheets and reference lists are required with the submission.
Commercial HVAC Filters - Merv 10 per ASHRAE 52, High capacity pleat, Rugged industrial strength frame
Qualifications and credible experience, pricing computed using estimated quantities and anticipated delivery locations, compliance with bid requirements, product samples, references
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Summary
Douglas County School District 0001 (Omaha Public Schools) is seeking bids from qualified suppliers to serve as the principal supplier of Commercial HVAC Filters, manufactured to commercial-grade standards, specifically MERV 10 per ASHRAE 52 with high-capacity pleats and rugged industrial strength frames.
The estimated total annual quantity is approximately 13,067 filters across various sizes, delivered to multiple school facilities in Omaha, Nebraska, on a quarterly Just-In-Time schedule. The initial contract term runs from January 1, 2027, through December 31, 2027, with up to two additional one-year extension options. Bidders must attend a mandatory Microsoft Teams pre-bid meeting on October 27, 2026, at 2:00 PM CST, and submit sealed bid proposals by email to [email protected] no later than 2:00 PM CST on November 18, 2026. A 90-day un-prorated warranty, lead times, safety data sheets, and completed Excel bid sheets and reference lists are required with the submission.
EVALUATION CRITERIA
5- Qualifications and credible experience
- Pricing computed using estimated quantities and anticipated delivery locations
- Compliance with bid requirements
- Product samples
- References
REQUIRED DELIVERABLES
3- Commercial HVAC Filters - Merv 10 per ASHRAE 52
- High capacity pleat
- Rugged industrial strength frame
REQUIRED ATTACHMENTS
11- Product Description and Specifications
- Warranty Information
- Safety Data Sheets
- Lead time for Product delivery
- Exhibit A - References
- Exhibit B - School Grp 1
- 2 & 3 Excel Spreadsheet
- Bid Sheet 1 - Filter Cost
- Bid Sheet 2 - Del Cost Grp 1
- Bid Sheet 3 - Del Cost Grp 2
- Bid Sheet 4 - Del Cost Grp 3
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Omaha, NE
- Projected sq ft
- 13,067 sq ft
- Reported agency
- Douglas County School District 0001
Questions about this BID
How do I respond to this Bid from Omaha Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Catherine Utecht.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Omaha Public Schools in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Catherine Utecht at (531) 299-5463. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial HVAC Filters - Merv 10 per ASHRAE 52, High capacity pleat, Rugged industrial strength frame. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and credible experience, pricing computed using estimated quantities and anticipated delivery locations, compliance with bid requirements, product samples, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Omaha Public Schools?
All active and historical solicitations from Omaha Public Schools are tracked and searchable. As a school agency, Omaha Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Product Description and Specifications, Warranty Information, Safety Data Sheets, Lead time for Product delivery, Exhibit A - References, Exhibit B - School Grp 1, 2 & 3 Excel Spreadsheet, Bid Sheet 1. Review the full document from Omaha Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Omaha, NE. The total projected area is 13067 sq ft. Review the full solicitation for detailed scope requirements.