Omaha Public Schools - District Heat Pump Maintenance Services - RFP P004-27 (2026)
Omaha Public SchoolsSchool · Omaha, NE- Due
- Nov 24, 2026
- 25 days left
- Posted
- Oct 26, 2026
- Contract term
- 2 years
The 30-second brief
Douglas County School District 0001 (Omaha Public Schools) is seeking proposals from qualified HVAC service providers for comprehensive preventive maintenance, diagnostic services, repair services, emergency response, and technical consultation for approximately 3,086 existing heat pumps located across educational facilities, administrative buildings, and support facilities. The scope includes two annual preventive maintenance visits per heat pump, a 24/7/365 emergency response service with a 4-hour or less response time, parts replacement, and integration with the District's Niagara BMS system. The initial contract term is two years, with options for up to two additional one-year renewal terms. Submissions are due by November 24, 2026, at 2:00 p.m. CT, following a question deadline of November 2, 2026. Bidders must be EPA certified and licensed in Nebraska, with mandatory requirements including proof of insurance, bonding capacity, references, and proposed cost tables.
Compliance with RFP requirements, contents and responsiveness of proposal, financial resources, ability to perform required services, character/experience/reputation of firm and personnel, quality of previous services, ability to meet deadlines, potential cost, references, interview/demonstration results
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Summary
Douglas County School District 0001 (Omaha Public Schools) is seeking proposals from qualified HVAC service providers for comprehensive preventive maintenance, diagnostic services, repair services, emergency response, and technical consultation for approximately 3,086 existing heat pumps located across educational facilities, administrative buildings, and support facilities.
The scope includes two annual preventive maintenance visits per heat pump, a 24/7/365 emergency response service with a 4-hour or less response time, parts replacement, and integration with the District's Niagara BMS system. The initial contract term is two years, with options for up to two additional one-year renewal terms. Submissions are due by November 24, 2026, at 2:00 p.m. CT, following a question deadline of November 2, 2026. Bidders must be EPA certified and licensed in Nebraska, with mandatory requirements including proof of insurance, bonding capacity, references, and proposed cost tables.
EVALUATION CRITERIA
10- Compliance with RFP requirements
- Contents and responsiveness of proposal
- Financial resources
- Ability to perform required services
- Character/experience/reputation of firm and personnel
- Quality of previous services
- Ability to meet deadlines
- Potential cost
- References
- Interview/demonstration results
REQUIRED ATTACHMENTS
6- Exhibit A References
- Exhibit B Proposed Cost Table
- Nebraska contractor license information
- Proof of insurance and bonding capacity
- EPA refrigerant certifications
- Signed Signature Page
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Omaha, NE
Questions about this RFP
How do I respond to this RFP from Omaha Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Omaha Public Schools in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP requirements, contents and responsiveness of proposal, financial resources, ability to perform required services, character/experience/reputation of firm and personnel, quality of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Omaha Public Schools?
All active and historical solicitations from Omaha Public Schools are tracked and searchable. As a school agency, Omaha Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A References, Exhibit B Proposed Cost Table, Nebraska contractor license information, proof of insurance and bonding capacity, EPA refrigerant certifications, signed Signature Page. Review the full document from Omaha Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Omaha, NE. Review the full solicitation for detailed scope requirements.