Oldham County Board of Education - Interactive Classroom Display Systems - RFP #2026-0914 (2026)
Oldham County School DistrictSchool · Buckner, KY- Due
- Oct 13, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 3 years
- Primary contact
- Trey Greenwell
- (502) 241-3500
The 30-second brief
The Oldham County Board of Education seeks proposals from qualified vendors to supply, install, and support interactive classroom display systems across the District's 18 to 20 school buildings and administrative facilities. The project involves a multi-year refresh of approximately 800 classrooms, estimated at roughly 267 units per year over a three-year contract term on a unit-price basis. Scope includes hardware supply with minimum 65-inch touch displays, Google Workspace compatibility, centralized MDM management, professional installation, wall mounting, cable management, electrical/AV connections, e-waste disposal, teacher training, and warranty support services. Proposals are due by October 13, 2026, at 3:00 PM EST, submitted electronically to [email protected] or mailed to the Technology Department in Crestwood, Kentucky.
65” display Touch, On-board OS; 65” display Touch, No On-board OS; 65” display Non-Touch, On-board OS; 65” display Non-Touch, No On-board OS; 75” display Touch, On-board OS; 75” display Touch, No On-board OS; 75” display Non-Touch, On-board OS; 75” display Non-Touch, No On-board OS; 86” display Touch, On-board OS; 86” display Touch, No On-board OS; 86” display Non-Touch, On-board OS; 86” display Non-Touch, No On-board OS; Larger than 86” display Non-Touch, On-board OS; Larger than 86” display Non-Touch, No On-board OS; Document camera; Stylus / pen; Height Adjustable wall mount; Over the whiteboard mount; Fixed wall mount; Installation labor hourly rate; Installation labor estimate hours per panel; Pre-installation site survey; Onsite training; Extended warranty upgrade: 3-year to 5-year; E-waste disposal / removal of existing equipment
Hardware functional requirements compliance (Required Features): 25%, Total cost of ownership hardware, installation, training, warranty (3-year): 20%, Installation labor rate hourly rate comparison: 10%, Installation capacity, project management, deployment plan: 10%, Warranty terms and service model: 10%, Training model depth, sustainability, new-staff coverage: 10%, References and K–12 experience: 10%, Optional features: 5%
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Summary
The Oldham County Board of Education seeks proposals from qualified vendors to supply, install, and support interactive classroom display systems across the District's 18 to 20 school buildings and administrative facilities.
The project involves a multi-year refresh of approximately 800 classrooms, estimated at roughly 267 units per year over a three-year contract term on a unit-price basis. Scope includes hardware supply with minimum 65-inch touch displays, Google Workspace compatibility, centralized MDM management, professional installation, wall mounting, cable management, electrical/AV connections, e-waste disposal, teacher training, and warranty support services. Proposals are due by October 13, 2026, at 3:00 PM EST, submitted electronically to [email protected] or mailed to the Technology Department in Crestwood, Kentucky.
EVALUATION CRITERIA
15- Hardware functional requirements compliance (Required Features): 25%
- Total cost of ownership hardware
- Installation
- Training
- Warranty (3-year): 20%
- Installation labor rate hourly rate comparison: 10%
- Installation capacity
- Project management
- Deployment plan: 10%
- Warranty terms and service model: 10%
- Training model depth
- Sustainability
- New-staff coverage: 10%
- References and K–12 experience: 10%
- Optional features: 5%
REQUIRED DELIVERABLES
25- 65” display Touch, On-board OS
- 65” display Touch, No On-board OS
- 65” display Non-Touch, On-board OS
- 65” display Non-Touch, No On-board OS
- 75” display Touch, On-board OS
- 75” display Touch, No On-board OS
- 75” display Non-Touch, On-board OS
- 75” display Non-Touch, No On-board OS
- 86” display Touch, On-board OS
- 86” display Touch, No On-board OS
- 86” display Non-Touch, On-board OS
- 86” display Non-Touch, No On-board OS
- Larger than 86” display Non-Touch, On-board OS
- Larger than 86” display Non-Touch, No On-board OS
- Document camera
- Stylus / pen
- Height Adjustable wall mount
- Over the whiteboard mount
- Fixed wall mount
- Installation labor hourly rate
- Installation labor estimate hours per panel
- Pre-installation site survey
- Onsite training
- Extended warranty upgrade: 3-year to 5-year
- E-waste disposal / removal of existing equipment
REQUIRED ATTACHMENTS
3- Attachment A: RFP Timeline and Proposal Submission Checklist
- Attachment B: Pledge of Non-Discrimination
- Attachment C: Vendor Response Template
- Submit to
- [email protected]
- Scope location
- Crestwood, KY
- Reported agency
- Oldham County Board of Education
Questions about this RFP
How do I respond to this RFP from Oldham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Trey Greenwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oldham County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trey Greenwell at (502) 241-3500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 65” display Touch, On-board OS; 65” display Touch, No On-board OS; 65” display Non-Touch, On-board OS; 65” display Non-Touch, No On-board OS; 75” display Touch, On-board OS; 75” display Touch, No On-board OS; 75” display Non-Touch, On-board OS; 75” display Non-Touch, No On-board OS; 86” display Touc. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Hardware functional requirements compliance (Required Features): 25%, Total cost of ownership hardware, installation, training, warranty (3-year): 20%, Installation labor rate hourly rate comparison:..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oldham County School District?
All active and historical solicitations from Oldham County School District are tracked and searchable. As a school agency, Oldham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: RFP Timeline and Proposal Submission Checklist, Attachment B: Pledge of Non-Discrimination, Attachment C: Vendor Response Template. Review the full document from Oldham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crestwood, KY. Review the full solicitation for detailed scope requirements.