Ogemaw County I.T. Department Computer Replacement Purchase Quote 2026
Ogemaw CountyCounty · Ogemaw County, MI- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Tom Spencer
- (989) 787-1030
The 30-second brief
Ogemaw County I.T. Department is seeking approval for the purchase of 20 HP ProDesk 4 G1i Desktop Computers (Intel Core Ultra 5, 16GB RAM, 512GB SSD) and 5 HP External DVD Drives as part of their 2025-2026 fiscal year replacement cycle. The procurement involves sourcing from four vendors: CDW, Provantage, SHI, and Staples. The department recommends Staples for the purchase based on a total quote of $27,064.20. The equipment being replaced is approximately 7 years and 11 months old. Quotes were issued on September 1, 2026, with various validity periods (e.g., SHI valid until 9/25/2026, Staples valid until 9/11/2026).
20 HP ProDesk 4 G1i Desktop Computers, 5 HP External DVD Drives
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Summary
Ogemaw County I.T. Department is seeking approval for the purchase of 20 HP ProDesk 4 G1i Desktop Computers (Intel Core Ultra 5, 16GB RAM, 512GB SSD) and 5 HP External DVD Drives as part of their 2025-2026 fiscal year replacement cycle.
The procurement involves sourcing from four vendors: CDW, Provantage, SHI, and Staples. The department recommends Staples for the purchase based on a total quote of $27,064.20. The equipment being replaced is approximately 7 years and 11 months old. Quotes were issued on September 1, 2026, with various validity periods (e.g., SHI valid until 9/25/2026, Staples valid until 9/11/2026).
REQUIRED DELIVERABLES
20 HP ProDesk 4 G1i Desktop Computers, 5 HP External DVD Drives
- Scope location
- West Branch, MI
- Reported agency
- Ogemaw County I.T. Department
Questions about this QUOTE
How do I respond to this Quote from Ogemaw County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Tom Spencer.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Ogemaw County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom Spencer at (989) 787-1030. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 20 HP ProDesk 4 G1i Desktop Computers, 5 HP External DVD Drives. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Ogemaw County?
All active and historical solicitations from Ogemaw County are tracked and searchable. As a county agency, Ogemaw County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Ogemaw County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Branch, MI. Review the full solicitation for detailed scope requirements.