Office of Superintendent of Public Instruction - Processed Foods Using USDA Commodities - RFP 2027-06 (2026)
Washington Office of Superintendent of Public InstructionState · Olympia, WA- Due
- Dec 3, 2026
- 30 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
- Primary contact
- Brenda Merritt
- (360) 688-0326
The 30-second brief
The Office of Superintendent of Public Instruction (OSPI) in Washington State is seeking competitive proposals to establish state contracts for the processing of United States Department of Agriculture (USDA) Donated Foods into finished products for distribution to Local Education Agencies (LEAs) participating in the National School Lunch Program (NSLP). The scope encompasses the manufacturing, packaging, and delivery of frozen and shelf-stable food items including cheese omelets, French toast sticks, breakfast burritos, bean and cheese burritos, garlic cheese toast, marinara sauce, BBQ sauce, salsa, pizza sauce, low-sugar ketchup, tater tots, mashed potatoes, hashbrown patties, fruit cups, teriyaki beef patties, breaded chicken nuggets, chicken patties, popcorn chicken, and pancake/waffle sandwiches with sausage. The initial contract term is July 1, 2027 through June 30, 2028, with options for up to four additional annual renewals through the 2031-2032 school year, backed by an initial budget of $3,000,000. Proposals are due by December 3, 2026, at 10:00 a.m. PST via email to the RFP Coordinator. A virtual pre-bid conference is scheduled for November 10, 2026, at 1:00 p.m. PST. Mandatory qualifications include holding an approved USDA National Processing Agreement (NPA) or in-state processor agreement, participation in taste tests with sample submissions due by January 5, 2027, attendance at the Annual OSPI/WSNA USDA Food Show on February 3, 2027, and compliance with Buy American requirements, zero trans-fat standards, and whole grain-rich criteria. Evaluation will be based on cost per serving, taste, appearance, sodium levels, and PCB testing preferences.
Cheese Omelet, French Toast Sticks, French Toast Whole, Breakfast Burrito, Bean & Cheese Burrito (IW) and/or BULK, Garlic Cheese Toast, Marinara Sauce Dipping Cups, BBQ Sauce Dipping Cups, Salsa Cups, Pizza Sauce #10 cans, Low Sugar Ketchup #10 cans, Low Sugar Ketchup Packets, Tater Tots, Mashed Potatoes, Hashbrown Patties, Fruit Cup, Beef patties w/Teriyaki Sauce, Beef Pattie, Chicken Nuggets, Chicken Patties, Popcorn Chicken, Pancake or Waffle Roll Up/Sandwich with Sausage
General Specifications (Pass/Fail), Cost Per Serving (50 points), Acceptability - Taste and Appearance (35 points), Sodium Level (15 points)
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Summary
The Office of Superintendent of Public Instruction (OSPI) in Washington State is seeking competitive proposals to establish state contracts for the processing of United States Department of Agriculture (USDA) Donated Foods into finished products for distribution to Local Education Agencies (LEAs) participating in the National School Lunch Program (NSLP).
The scope encompasses the manufacturing, packaging, and delivery of frozen and shelf-stable food items including cheese omelets, French toast sticks, breakfast burritos, bean and cheese burritos, garlic cheese toast, marinara sauce, BBQ sauce, salsa, pizza sauce, low-sugar ketchup, tater tots, mashed potatoes, hashbrown patties, fruit cups, teriyaki beef patties, breaded chicken nuggets, chicken patties, popcorn chicken, and pancake/waffle sandwiches with sausage. The initial contract term is July 1, 2027 through June 30, 2028, with options for up to four additional annual renewals through the 2031-2032 school year, backed by an initial budget of $3,000,000. Proposals are due by December 3, 2026, at 10:00 a.m. PST via email to the RFP Coordinator. A virtual pre-bid conference is scheduled for November 10, 2026, at 1:00 p.m. PST. Mandatory qualifications include holding an approved USDA National Processing Agreement (NPA) or in-state processor agreement, participation in taste tests with sample submissions due by January 5, 2027, attendance at the Annual OSPI/WSNA USDA Food Show on February 3, 2027, and compliance with Buy American requirements, zero trans-fat standards, and whole grain-rich criteria. Evaluation will be based on cost per serving, taste, appearance, sodium levels, and PCB testing preferences.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
22- Cheese Omelet
- French Toast Sticks
- French Toast Whole
- Breakfast Burrito
- Bean & Cheese Burrito (IW) and/or BULK
- Garlic Cheese Toast
- Marinara Sauce Dipping Cups
- BBQ Sauce Dipping Cups
- Salsa Cups
- Pizza Sauce #10 cans
- Low Sugar Ketchup #10 cans
- Low Sugar Ketchup Packets
- Tater Tots
- Mashed Potatoes
- Hashbrown Patties
- Fruit Cup
- Beef patties w/Teriyaki Sauce
- Beef Pattie
- Chicken Nuggets
- Chicken Patties
- Popcorn Chicken
- Pancake or Waffle Roll Up/Sandwich with Sausage
REQUIRED ATTACHMENTS
9- Letter of Submittal
- Certifications and Assurances
- Contract Issues List
- Qualification Affirmations
- Contractor Intake Form
- Vendor Profile and References
- Cost Proposal/Price Worksheet
- Polychlorinated Biphenyls (PCB) Certification
- USDA National Processing Agreement (NPA) or In-State Processor Agreement
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Olympia, WA
- Reported agency
- Office of Superintendent of Public Instruction
Questions about this RFP
How do I respond to this RFP from Washington Office of Superintendent of Public Instruction?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brenda Merritt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Office of Superintendent of Public Instruction in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Merritt at (360) 688-0326. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cheese Omelet, French Toast Sticks, French Toast Whole, Breakfast Burrito, Bean & Cheese Burrito (IW) and/or BULK, Garlic Cheese Toast, Marinara Sauce Dipping Cups, BBQ Sauce Dipping Cups, Salsa Cups, Pizza Sauce #10 cans, Low Sugar Ketchup #10 cans, Low Sugar Ketchup Packets, Tater Tots, Mashed Pot. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Specifications (Pass/Fail), Cost Per Serving (50 points), Acceptability - Taste and Appearance (35 points), Sodium Level (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington Office of Superintendent of Public Instruction?
All active and historical solicitations from Washington Office of Superintendent of Public Instruction are tracked and searchable. As a state agency, Washington Office of Superintendent of Public Instruction regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Submittal, Certifications and Assurances, Contract Issues List, Qualification Affirmations, Contractor Intake Form, Vendor Profile and References, Cost Proposal/Price Worksheet, Polychlorina. Review the full document from Washington Office of Superintendent of Public Instruction for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.