Ocean County Centrifugal Air Conditioning Systems Maintenance and Service Bid B2026-63
Ocean Co JdcSchool · Toms River, NJ- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Contract term
- 1.5 years
- Primary contact
- Jessica Hannold
- (732) 929-2103
The 30-second brief
The Ocean County Board of Commissioners is soliciting bids for a contract to provide maintenance and service for centrifugal air conditioning systems under Bid No. B2026-63. The scope includes start-up, monthly, and shut-down services for specific equipment such as Evapco and B.A.C. cooling towers, plus Daikin and Carrier chillers located at the Justice Complex and Court House East Wing. The contract term is 18 months, beginning July 1, 2026, through December 31, 2027. Bidders must demonstrate at least five years of experience and provide evidence of manufacturer-specific training. Bids are due electronically via the County's Online Procurement Portal by 11:00 am on April 14, 2026. The contract will be awarded on a lump sum basis and includes provisions for emergency repairs with a two-hour on-site response time requirement.
Daily Service Work Tickets, Final service reports, Thermographic Analysis report, Inspection reports, SDS, Proof of Insurance
Lump sum price, quality, adherence to specifications, suitability for County needs, delivery terms, warranty provisions
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Summary
The Ocean County Board of Commissioners is soliciting bids for a contract to provide maintenance and service for centrifugal air conditioning systems under Bid No.
B2026-63. The scope includes start-up, monthly, and shut-down services for specific equipment such as Evapco and B.A.C. cooling towers, plus Daikin and Carrier chillers located at the Justice Complex and Court House East Wing. The contract term is 18 months, beginning July 1, 2026, through December 31, 2027. Bidders must demonstrate at least five years of experience and provide evidence of manufacturer-specific training. Bids are due electronically via the County's Online Procurement Portal by 11:00 am on April 14, 2026. The contract will be awarded on a lump sum basis and includes provisions for emergency repairs with a two-hour on-site response time requirement.
EVALUATION CRITERIA
6- Lump sum price
- Quality
- Adherence to specifications
- Suitability for County needs
- Delivery terms
- Warranty provisions
REQUIRED DELIVERABLES
6- Daily Service Work Tickets
- Final service reports
- Thermographic Analysis report
- Inspection reports
- SDS
- Proof of Insurance
REQUIRED ATTACHMENTS
10- Signature Page
- Non-Collusion Certification
- Affirmative Action Questionnaire
- Statement of Ownership
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement in Russia or Belarus
- Contractor's Data Sheet
- Contractor Training Evidence
- Certificate of Insurance
- W-9
REQUIRED STAFFING
Mechanic Regular Hours, Mechanic Overtime Hours
- Submit to
- Ocean County's Online Procurement Portal
- Duration
- 18 months
- Scope location
- Toms River, NJ
- Reported agency
- Ocean County Board of Commissioners
Questions about this BID
How do I respond to this Bid from Ocean Co Jdc?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ocean County's Online Procurement Portal. For questions, contact Jessica Hannold.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ocean Co Jdc in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Hannold at (732) 929-2103. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Mechanic Regular Hours, Mechanic Overtime Hours. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily Service Work Tickets, Final service reports, Thermographic Analysis report, Inspection reports, SDS, Proof of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lump sum price, quality, adherence to specifications, suitability for County needs, delivery terms, warranty provisions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ocean Co Jdc?
All active and historical solicitations from Ocean Co Jdc are tracked and searchable. As a school agency, Ocean Co Jdc regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Non-Collusion Certification, Affirmative Action Questionnaire, Statement of Ownership, Disclosure of Investment Activities in Iran, Certification of Non-Involvement in Russia or Belaru. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ocean Co Jdc for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toms River, NJ. Review the full solicitation for detailed scope requirements.