Obion County School District - Microsoft EES A5 Licensing Agreement Renewal - RFB-2026-M365-EES (2026)
Obion County School DistrictSchool · Union City, TN- Due
- Sep 24, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Joseph Lewis
- (731) 885-9743
The 30-second brief
The Obion County School District is soliciting sealed competitive bids to renew its existing Microsoft 365 Education Licensing Agreement under the Microsoft Enrollment for Education Solutions (EES) framework. The procurement covers annual software subscriptions including 592 Microsoft 365 A5 for Faculty licenses, 3,000 Microsoft 365 A5 Student Use Benefit (SUB) licenses, a $20,000 Microsoft Azure Monetary Commitment, 4 Power Automate Premium licenses, and 4 Teams Phone with Domestic Calling Plan licenses. The contract term is 1 year from November 1, 2026, to October 31, 2027. Bids must be delivered to the Technology Department at 1700 N. Fifth St, Union City, TN 38261 by September 24, 2026, at 1:00 P.M. CST. Technical questions are due by September 17, 2026, at 3:00 P.M. CST. Vendors must be active Microsoft Licensing Solution Providers (LSP) or Cloud Solution Providers (CSP) with verified education tier credentials.
Item 1: Microsoft 365 A5 for Faculty (Qty: 592), Item 2: Microsoft 365 A5 Student Use Benefit (SUB) (Qty: 3, 000), Item 3: Microsoft Azure Monetary Commitment (Qty: $20, 000), Item 4: Power Automate Premium (Qty: 4), Item 5: Teams Phone with Domestic Calling Plan (Qty: 4)
Pricing
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Summary
The Obion County School District is soliciting sealed competitive bids to renew its existing Microsoft 365 Education Licensing Agreement under the Microsoft Enrollment for Education Solutions (EES) framework.
The procurement covers annual software subscriptions including 592 Microsoft 365 A5 for Faculty licenses, 3,000 Microsoft 365 A5 Student Use Benefit (SUB) licenses, a $20,000 Microsoft Azure Monetary Commitment, 4 Power Automate Premium licenses, and 4 Teams Phone with Domestic Calling Plan licenses. The contract term is 1 year from November 1, 2026, to October 31, 2027. Bids must be delivered to the Technology Department at 1700 N. Fifth St, Union City, TN 38261 by September 24, 2026, at 1:00 P.M. CST. Technical questions are due by September 17, 2026, at 3:00 P.M. CST. Vendors must be active Microsoft Licensing Solution Providers (LSP) or Cloud Solution Providers (CSP) with verified education tier credentials.
EVALUATION CRITERIA
Pricing
REQUIRED DELIVERABLES
Item 1: Microsoft 365 A5 for Faculty (Qty: 592), Item 2: Microsoft 365 A5 Student Use Benefit (SUB) (Qty: 3, 000), Item 3: Microsoft Azure Monetary Commitment (Qty: $20, 000), Item 4: Power Automate Premium (Qty: 4), Item 5: Teams Phone with Domestic Calling Plan (Qty: 4)
REQUIRED ATTACHMENTS
Written documentation/proof of authorized reseller status directly from Microsoft, Iran Divestment Act Affidavit
- Submit to
- Obion County School District — Technology Department, 1700 N. Fifth St, Union City, TN 38261
- Scope location
- Union City, TN
Questions about this BID
How do I respond to this Bid from Obion County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Obion County School District — Technology Department, 1700 N. Fifth St, Union City, TN 38261. For questions, contact Joseph Lewis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Obion County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Lewis at (731) 885-9743. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Item 1: Microsoft 365 A5 for Faculty (Qty: 592), Item 2: Microsoft 365 A5 Student Use Benefit (SUB) (Qty: 3, 000), Item 3: Microsoft Azure Monetary Commitment (Qty: $20, 000), Item 4: Power Automate Premium (Qty: 4), Item 5: Teams Phone with Domestic Calling Plan (Qty: 4). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Obion County School District?
All active and historical solicitations from Obion County School District are tracked and searchable. As a school agency, Obion County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Written documentation/proof of authorized reseller status directly from Microsoft, Iran Divestment Act Affidavit. Review the full document from Obion County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Union City, TN. Review the full solicitation for detailed scope requirements.