Oakwood Indep School District - WAN Fiber Network and E-Rate Equipment - RFP 270002534 (2026)
Oakwood Independent School DistrictSchool · Oakwood, TX- Due
- Jan 7, 2027
- 53 days left
- Posted
- Nov 12, 2026
- Duration
- 18 months
- Primary contact
- Alyssa Hays
- (254) 297-1223
The 30-second brief
Oakwood Independent School District seeks proposals for E-Rate funding year 2027 covering Data Transmission and/or Internet Access, Managed Internal Broadband Services, Basic Maintenance of Internal Connections, and Internal Connections. The scope includes a self-provisioned fiber network (12 strands, approximately 2100 feet), services over third-party networks, network equipment, switches (Ubiquiti Pro Max 48 port or equivalent), single-mode fiber cabling (681 feet), and related maintenance, operations, and software licenses. Proposals are due by January 7, 2027, with a Q&A deadline of November 30, 2026, and a site visit scheduled for November 19, 2026. Evaluation criteria prioritize price, vendor reputation, quality, school needs, past relationship, and long-term cost.
Self-Provisioned Network (12 strands, 2100 ft); Services Provided Over Third-Party Networks (10 Gbps); Category One Maintenance and Operations; Network Equipment (5 units, 10 Gbps); Managed Internal Broadband Services (Existing Equipment); Basic Maintenance of Internal Connections (Switches, Ubiquiti); Internal Connections (Cabling, 681 feet, Single mode; Switches and Software/Licenses, 2 units)
Price of Eligible service/product (30), Reputation of vendor and of vendor's service/product (20), Quality of vendor's service/product (15), Service/product meets school needs (10), Past relationship with vendor (10), Total long term cost to the school (15)
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Summary
Oakwood Independent School District seeks proposals for E-Rate funding year 2027 covering Data Transmission and/or Internet Access, Managed Internal Broadband Services, Basic Maintenance of Internal Connections, and Internal Connections.
The scope includes a self-provisioned fiber network (12 strands, approximately 2100 feet), services over third-party networks, network equipment, switches (Ubiquiti Pro Max 48 port or equivalent), single-mode fiber cabling (681 feet), and related maintenance, operations, and software licenses. Proposals are due by January 7, 2027, with a Q&A deadline of November 30, 2026, and a site visit scheduled for November 19, 2026. Evaluation criteria prioritize price, vendor reputation, quality, school needs, past relationship, and long-term cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Self-Provisioned Network (12 strands, 2100 ft)
- Services Provided Over Third-Party Networks (10 Gbps)
- Category One Maintenance and Operations
- Network Equipment (5 units, 10 Gbps)
- Managed Internal Broadband Services (Existing Equipment)
- Basic Maintenance of Internal Connections (Switches, Ubiquiti)
- Internal Connections (Cabling, 681 feet, Single mode
- Switches and Software/Licenses, 2 units)
REQUIRED ATTACHMENTS
4- Signed RFP documents
- Pricing breakdown separating eligible and non-eligible services
- Special construction charges
- Maintenance practices overview
- Submit to
- https://erate.esc12.net
- Scope location
- Oakwood, TX
- Reported agency
- Oakwood Indep School District
Questions about this RFP
How do I respond to this RFP from Oakwood Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://erate.esc12.net. For questions, contact Alyssa Hays.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oakwood Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alyssa Hays at (254) 297-1223. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Self-Provisioned Network (12 strands, 2100 ft); Services Provided Over Third-Party Networks (10 Gbps); Category One Maintenance and Operations; Network Equipment (5 units, 10 Gbps); Managed Internal Broadband Services (Existing Equipment); Basic Maintenance of Internal Connections (Switches, Ubiquit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of Eligible service/product (30), Reputation of vendor and of vendor's service/product (20), Quality of vendor's service/product (15), Service/product meets school needs (10), Past relationship..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oakwood Independent School District?
All active and historical solicitations from Oakwood Independent School District are tracked and searchable. As a school agency, Oakwood Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 7, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed RFP documents, pricing breakdown separating eligible and non-eligible services, special construction charges, maintenance practices overview. Review the full document from Oakwood Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oakwood, TX. Review the full solicitation for detailed scope requirements.
