O'Fallon Township High School District 203 Food Service Management Company RFP
O Fallon Twp HSD 203School · O Fallon, IL- Due
- Apr 29, 2026
- Deadline passed
- Posted
- Jan 26, 2026
- Contract term
- 1 year
- Primary contact
- Beth Shackelford
- (618) 632-3507 ext 5501
The 30-second brief
O'Fallon Township High School District 203 is seeking proposals from Food Service Management Companies (FSMC) for a fixed-price per meal contract to manage its school nutrition programs. The RFP outlines the scope of services, submission requirements, evaluation criteria, and terms and conditions for the contract.
Proposal package including one original and three copies, Plus one electronic copy on a flash drive.
Federal Mandate Price/ Cost Proposal, Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes, FSMC Experience, Management Plan, References, Service Capability, Financial Conditions/ Stability, Accounting and Reporting Systems, Personnel Management and Professional Standards Plan, FSMC Proposed On-site Supervisor and Staffing Plan, IL State Mandated: Promotion of health and well-being of students, IL State Mandated: Local food products, IL State Mandated: Hormone and pest practices, IL State Mandated: Animal welfare, IL State Mandated: Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms
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Summary
O'Fallon Township High School District 203 is seeking proposals from Food Service Management Companies (FSMC) for a fixed-price per meal contract to manage its school nutrition programs.
The RFP outlines the scope of services, submission requirements, evaluation criteria, and terms and conditions for the contract.
EVALUATION CRITERIA
20- Federal Mandate Price/ Cost Proposal
- Menu Selection
- Use of USDA Foods
- Food Quality
- Portion Sizes
- FSMC Experience
- Management Plan
- References
- Service Capability
- Financial Conditions/ Stability
- Accounting and Reporting Systems
- Personnel Management and Professional Standards Plan
- FSMC Proposed On-site Supervisor and Staffing Plan
- IL State Mandated: Promotion of health and well-being of students
- IL State Mandated: Local food products
- IL State Mandated: Hormone and pest practices
- IL State Mandated: Animal welfare
- IL State Mandated: Contracting with Small and Minority Businesses
- Women's Business Enterprises
- Labor Surplus Area Firms
REQUIRED DELIVERABLES
Proposal package including one original and three copies, Plus one electronic copy on a flash drive.
REQUIRED ATTACHMENTS
18- Exhibit A-1: School/Site Data Form
- A-2: School/Site Average Daily Participation by Federal Program
- A-3: School/ Site Meal Service Information by Federal Program
- A-4: Current and Projected Enrollment
- B-1: 21-Day Cycle Menu
- B-2: Meal Choices and Offerings
- B-3: A la Carte Price list
- C USDA Foods Annual Order
- D School Year 2024-2025 Sponsor Claims for Reimbursement
- E School Year 2025-2026 Sponsor and Site Claims for Reimbursement
- F FSMC Equipment List
- G Current Operational Labor and Benefits
- H Financial Statements
- I SFA Operation Calendar
- J Local Wellness Policy
- K Evaluation form(s)
- L Collective Bargaining Agreement
- If applicable
- Submit to
- 600 S Smiley Street, O'Fallon, IL 62269
- Duration
- 48 months
- Reported agency
- O'Fallon Township High School District 203
Questions about this RFP
How do I respond to this RFP from O Fallon Twp HSD 203?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 600 S Smiley Street, O'Fallon, IL 62269. For questions, contact Beth Shackelford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including O Fallon Twp HSD 203 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beth Shackelford at (618) 632-3507 ext 5501. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal package including one original and three copies, Plus one electronic copy on a flash drive.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Federal Mandate Price/ Cost Proposal, Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes, FSMC Experience, Management Plan, References, Service Capability, Financial Conditions/ Stability,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from O Fallon Twp HSD 203?
All active and historical solicitations from O Fallon Twp HSD 203 are tracked and searchable. As a school agency, O Fallon Twp HSD 203 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A-1: School/Site Data Form, A-2: School/Site Average Daily Participation by Federal Program, A-3: School/ Site Meal Service Information by Federal Program, A-4: Current and Projected Enrollmen. Review the full document from O Fallon Twp HSD 203 for the complete list.