NYCDOE R1883 - Library Automation RFP 2026
New York City Geographic District #26School · Bayside, NY- Due
- May 21, 2026
- Deadline passed
The 30-second brief
The New York City Department of Education (NYCDOE), on behalf of the Department of Library Services, is seeking proposals from qualified organizations for library automation solutions under RFP R1883. The scope of work includes furnishing and delivering devices and services such as cloud configuration and updates, ongoing technical support and maintenance, staff functional and technical training at both district and local levels, and Integrated Library System (ILS) conversion rollout. Proposals must be submitted by May 21, 2026, at 4:00 PM EST. A virtual pre-proposal conference is scheduled for March 30, 2026, via Microsoft Teams. The question submission deadline is April 7, 2026, and the Schedule B Waiver due date is May 5, 2026. Evaluation will be conducted by a three or five-member committee based on criteria specified in the full RFP available via the NYCDOE Vendor Portal.
Library automation devices, Cloud configuration and updates, Technical support and maintenance, Staff training, ILS conversion rollout
Criteria listed in the RFP, evaluated by a three or five-member committee
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Summary
The New York City Department of Education (NYCDOE), on behalf of the Department of Library Services, is seeking proposals from qualified organizations for library automation solutions under RFP R1883.
The scope of work includes furnishing and delivering devices and services such as cloud configuration and updates, ongoing technical support and maintenance, staff functional and technical training at both district and local levels, and Integrated Library System (ILS) conversion rollout. Proposals must be submitted by May 21, 2026, at 4:00 PM EST. A virtual pre-proposal conference is scheduled for March 30, 2026, via Microsoft Teams. The question submission deadline is April 7, 2026, and the Schedule B Waiver due date is May 5, 2026. Evaluation will be conducted by a three or five-member committee based on criteria specified in the full RFP available via the NYCDOE Vendor Portal.
EVALUATION CRITERIA
Criteria listed in the RFP, evaluated by a three or five-member committee
REQUIRED DELIVERABLES
5- Library automation devices
- Cloud configuration and updates
- Technical support and maintenance
- Staff training
- ILS conversion rollout
REQUIRED ATTACHMENTS
Schedule B Waiver
- Submit to
- Submit via Vendor Portal (https://vendorportal.nycenet.edu)
- Reported agency
- New York City Department of Education
Questions about this RFP
How do I respond to this RFP from New York City Geographic District #26?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Submit via Vendor Portal (https://vendorportal.nycenet.edu).
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York City Geographic District #26 in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Library automation devices, Cloud configuration and updates, Technical support and maintenance, Staff training, ILS conversion rollout. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Criteria listed in the RFP, evaluated by a three or five-member committee" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York City Geographic District #26?
All active and historical solicitations from New York City Geographic District #26 are tracked and searchable. As a school agency, New York City Geographic District #26 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule B Waiver. Review the full document from New York City Geographic District #26 for the complete list.