North Greece Fire District Professional Auditing Services RFP 2026-2030
North Greece Fire District 2Fire District · Rochester, NY- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 23, 2026
- Contract term
- 5 years
- Primary contact
- Andy Hinds
- (585) 581-5426
The 30-second brief
The North Greece Fire District is soliciting proposals from qualified Independent Certified Public Accountants (CPAs) or Independent Public Accountants to audit its financial statements for five fiscal years ending December 31, 2026, through 2030. The scope includes auditing the District's Length of Service Awards Program (LOSAP), preparing the Annual Financial Report (AFR), and performing quarterly testing and reporting. The District operates with a budget of approximately $22.5M, utilizing QuickBooks Online for its finance operations involving roughly 300 vendors and 2,000 annual vouchers. Proposals must include separate technical and cost components. A master copy and two copies of each are due by July 14, 2026, at 2:00 PM. Inquiries are due by July 10, 2026, directed to Andy Hinds, District Treasurer.
Independent Auditor’s Report, Management Discussion and Analysis, Basic Financial Statements, Required Supplemental Information, LOSAP Audit, Annual Financial Report (AFR)
Qualifications, competence, capacity, audit approach, firm experience with fire districts, staff qualifications
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Summary
The North Greece Fire District is soliciting proposals from qualified Independent Certified Public Accountants (CPAs) or Independent Public Accountants to audit its financial statements for five fiscal years ending December 31, 2026, through 2030.
The scope includes auditing the District's Length of Service Awards Program (LOSAP), preparing the Annual Financial Report (AFR), and performing quarterly testing and reporting. The District operates with a budget of approximately $22.5M, utilizing QuickBooks Online for its finance operations involving roughly 300 vendors and 2,000 annual vouchers. Proposals must include separate technical and cost components. A master copy and two copies of each are due by July 14, 2026, at 2:00 PM. Inquiries are due by July 10, 2026, directed to Andy Hinds, District Treasurer.
EVALUATION CRITERIA
6- Qualifications
- Competence
- Capacity
- Audit approach
- Firm experience with fire districts
- Staff qualifications
REQUIRED DELIVERABLES
6- Independent Auditor’s Report
- Management Discussion and Analysis
- Basic Financial Statements
- Required Supplemental Information
- LOSAP Audit
- Annual Financial Report (AFR)
REQUIRED ATTACHMENTS
5- Appendix A (Proposer Guarantees)
- Appendix B (Proposer Warranties)
- Appendix C (Cost Proposal)
- Appendix D (Hourly Rates)
- Appendix E (Fire District References)
REQUIRED STAFFING
5- Submit to
- 1766 Latta Road, Rochester, New York 14612
- Duration
- 60 months
- Scope location
- Rochester, NY
- Reported agency
- North Greece Fire District
Questions about this RFP
How do I respond to this RFP from North Greece Fire District 2?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1766 Latta Road, Rochester, New York 14612. For questions, contact Andy Hinds.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including North Greece Fire District 2 in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Hinds at (585) 581-5426. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partners, Managers, Supervisory Staff, Staff, Specialists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Independent Auditor’s Report, Management Discussion and Analysis, Basic Financial Statements, Required Supplemental Information, LOSAP Audit, Annual Financial Report (AFR). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, competence, capacity, audit approach, firm experience with fire districts, staff qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from North Greece Fire District 2?
All active and historical solicitations from North Greece Fire District 2 are tracked and searchable. As a fire district agency, North Greece Fire District 2 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Proposer Guarantees), Appendix B (Proposer Warranties), Appendix C (Cost Proposal), Appendix D (Hourly Rates), Appendix E (Fire District References). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from North Greece Fire District 2 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester, NY. Review the full solicitation for detailed scope requirements.