North East Independent School District Campus Event Related Products and Services RFP 31-23 Addendum 3 (2028)
North East Independent School DistrictSchool · San Antonio, TX- Due
- Apr 30, 2028
- 535 days left
- Posted
- Apr 10, 2023
- Contract term
- 1 year
The 30-second brief
North East Independent School District (NEISD) is seeking proposal responses for campus event related products and services in San Antonio, Texas. This is an Extended Response Period (ERP) RFP where awards will be made to multiple vendors on an incremental, as-needed basis throughout the open period. Typical respondents include DJs, entertainers, magicians, clowns, balloon twisters, party rental equipment, bouncy houses, tents, balloon garlands, muralists, audiographers, movie screen and equipment rentals, and costume designers. Note that this solicitation is not for party or banquet venues or photography services. The submission deadline is April 30, 2028, with questions due by April 20, 2028. The initial contract term is one year with four optional one-year renewal periods.
Purchase price, reputation of the vendor and of the vendor's goods and services, quality of the vendor's goods or services, extent to which goods or services meet District's needs, vendor's past relationship with the District, total long-term cost to the District, principal place of business or employment of at least 500 persons in Texas, other relevant factors
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Summary
North East Independent School District (NEISD) is seeking proposal responses for campus event related products and services in San Antonio, Texas.
This is an Extended Response Period (ERP) RFP where awards will be made to multiple vendors on an incremental, as-needed basis throughout the open period. Typical respondents include DJs, entertainers, magicians, clowns, balloon twisters, party rental equipment, bouncy houses, tents, balloon garlands, muralists, audiographers, movie screen and equipment rentals, and costume designers. Note that this solicitation is not for party or banquet venues or photography services. The submission deadline is April 30, 2028, with questions due by April 20, 2028. The initial contract term is one year with four optional one-year renewal periods.
EVALUATION CRITERIA
Purchase price, reputation of the vendor and of the vendor's goods and services, quality of the vendor's goods or services, extent to which goods or services meet District's needs, vendor's past relationship with the District, total long-term cost to the District, principal place of business or employment of at least 500 persons in Texas, other relevant factors
REQUIRED ATTACHMENTS
6- Completed Proof of Insurance
- Completed Hold Harmless Agreement
- Completed Conflict of Interest Questionnaire (CIQ)
- Completed Contractor Fingerprinting Packet
- Completed Vendor Inquiry
- Completed W-9
- Submit to
- https://neisd.ionwave.net/PublicDetail.aspx?bidID=347&SourceType=1
- Duration
- 60 months
- Scope location
- San Antonio, TX
Questions about this RFP
How do I respond to this RFP from North East Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2028. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://neisd.ionwave.net/PublicDetail.aspx?bidID=347&SourceType=1.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including North East Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of the vendor and of the vendor's goods and services, quality of the vendor's goods or services, extent to which goods or services meet District's needs, vendor's past relat..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from North East Independent School District?
All active and historical solicitations from North East Independent School District are tracked and searchable. As a school agency, North East Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of April 30, 2028, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Proof of Insurance, Completed Hold Harmless Agreement, Completed Conflict of Interest Questionnaire (CIQ), Completed Contractor Fingerprinting Packet, Completed Vendor Inquiry, Completed W-9. Review the full document from North East Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.