New Brunswick Board of Education Financial Management Software RFP SO26-06 2025
New Brunswick School DistrictSchool · New Brunswick, NJ- Due
- Nov 19, 2025
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Dorenia D. Villalona
- (732) 745-5300 ext 5410
The 30-second brief
New Brunswick Board of Education is soliciting proposals for a cloud-based, integrated financial management software (ERP) system covering budget, finance, personnel, and payroll. Proposals are due by November 19, 2025.
One original and one duplicate copy of the proposal package, Affirmative Action Questionnaire, Business Registration Certificate, Non-Collusion Affidavit, Statement of Ownership Disclosure
Technical Criteria (55 points), Budget/Finance Module (20 points), Payroll/Human Resources Application (20 points), Cost (5 points)
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Summary
New Brunswick Board of Education is soliciting proposals for a cloud-based, integrated financial management software (ERP) system covering budget, finance, personnel, and payroll. Proposals are due by November 19, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- One original and one duplicate copy of the proposal package
- Affirmative Action Questionnaire
- Business Registration Certificate
- Non-Collusion Affidavit
- Statement of Ownership Disclosure
REQUIRED ATTACHMENTS
11- Acknowledgement of Addenda
- Affirmative Action Questionnaire
- Assurance of Compliance
- Chapter 271 Political Contribution Disclosure Form
- Disclosure of Investment Activities in Iran Form
- Non-Collusion Affidavit
- Statement of Ownership Disclosure
- Contractor/Vendor Questionnaire Certification
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Exhibit A - Mandatory Equal Employment Opportunity Language
- Americans with Disabilities Act
- Submit to
- 268 Baldwin Street, 3rd Floor, New Brunswick, NJ 08901
- Scope location
- New Brunswick, NJ
- Reported agency
- New Brunswick Board of Education
Questions about this RFP
How do I respond to this RFP from New Brunswick School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 268 Baldwin Street, 3rd Floor, New Brunswick, NJ 08901. For questions, contact Dorenia D. Villalona.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Brunswick School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dorenia D. Villalona at (732) 745-5300 ext 5410. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and one duplicate copy of the proposal package, Affirmative Action Questionnaire, Business Registration Certificate, Non-Collusion Affidavit, Statement of Ownership Disclosure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Criteria (55 points), Budget/Finance Module (20 points), Payroll/Human Resources Application (20 points), Cost (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Brunswick School District?
All active and historical solicitations from New Brunswick School District are tracked and searchable. As a school agency, New Brunswick School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Affirmative Action Questionnaire, Assurance of Compliance, Chapter 271 Political Contribution Disclosure Form, Disclosure of Investment Activities in Iran Form, Non-Collusi. Review the full document from New Brunswick School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Brunswick, NJ. Review the full solicitation for detailed scope requirements.