Municipality of West Elgin RFT 2026 Pickup Replacement - Half Ton Quad Cab
Municipality of West ElginCity · West Elgin, ON- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Primary contact
- Dave Charron
The 30-second brief
The Municipality of West Elgin is soliciting bids for the supply of one (1) new 2026 or 2027 half-ton four-wheel drive pickup truck (Quad Cab with minimum 6 ft. 4 in. box) under RFT 2026 Pickup Replacement. Required specifications include a white exterior, V8 gasoline engine, automatic transmission, 4-wheel ABS with trailer brake controller, factory spray-in bed liner, Class IV trailer hitch, and a back rack with a mounted LED strobe light (Grote #76983). The vendor must be a manufacturer-authorized dealer. Bids must be submitted in a sealed envelope to the Municipality's office in Rodney, Ontario, by September 4, 2026, at 1:00 PM local time. The contract requires delivery to 22413 Hoskins Line and execution of documents within ten days of notification of acceptance.
Completed tender form, Cover sheet, Warranty information, Delivery date specification
Lowest or any bid not necessarily accepted; compliance with all technical specifications; authorized dealer status; price reasonableness
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Summary
The Municipality of West Elgin is soliciting bids for the supply of one (1) new 2026 or 2027 half-ton four-wheel drive pickup truck (Quad Cab with minimum 6 ft. 4 in. box) under RFT 2026 Pickup Replacement.
Required specifications include a white exterior, V8 gasoline engine, automatic transmission, 4-wheel ABS with trailer brake controller, factory spray-in bed liner, Class IV trailer hitch, and a back rack with a mounted LED strobe light (Grote #76983). The vendor must be a manufacturer-authorized dealer. Bids must be submitted in a sealed envelope to the Municipality's office in Rodney, Ontario, by September 4, 2026, at 1:00 PM local time. The contract requires delivery to 22413 Hoskins Line and execution of documents within ten days of notification of acceptance.
EVALUATION CRITERIA
4- Lowest or any bid not necessarily accepted
- Compliance with all technical specifications
- Authorized dealer status
- Price reasonableness
REQUIRED DELIVERABLES
4- Completed tender form
- Cover sheet
- Warranty information
- Delivery date specification
REQUIRED ATTACHMENTS
Appendix A (Buy Ontario Procurement Directive)
- Submit to
- Municipality of West Elgin, 22413 Hoskins Line, Rodney, Ontario, N0P 2C0
- Scope location
- Rodney, Ontario
Questions about this BID
How do I respond to this Bid from Municipality of West Elgin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipality of West Elgin, 22413 Hoskins Line, Rodney, Ontario, N0P 2C0. For questions, contact Dave Charron.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Municipality of West Elgin in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Charron. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed tender form, Cover sheet, Warranty information, Delivery date specification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest or any bid not necessarily accepted; compliance with all technical specifications; authorized dealer status; price reasonableness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of West Elgin?
All active and historical solicitations from Municipality of West Elgin are tracked and searchable. As a city agency, Municipality of West Elgin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Buy Ontario Procurement Directive). Review the full document from Municipality of West Elgin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rodney, Ontario. Review the full solicitation for detailed scope requirements.