Multnomah County Fitness Equipment Service & Maintenance RIP-36-2027 (2026)
Multnomah CountyCounty · Portland, OR- Due
- Dec 11, 2026
- 30 days left
- Posted
- Nov 9, 2026
- Contract term
- 5 years
- Primary contact
- Patricia Bride
- (971) 469-3713
The 30-second brief
Multnomah County seeks a qualified local vendor for fitness equipment procurement, refurbishment, facility layout design, preventive maintenance, repairs, and staff training across 10 County fitness centers. The scope includes consultation on equipment selection and space configuration, sourcing and installation of new or refurbished commercial-grade cardio and resistance equipment, regular preventive maintenance visits, equipment repair and removal, and safety/usage training. The contract term is five years with a not-to-exceed value of $250,000. Proposals are due by December 11, 2026, at 4:00 P.M. local Portland time. Vendors must be located in the Portland tri-county area and meet specific insurance requirements including $1,000,000 commercial general liability.
Commercial-grade cardio and resistance equipment, Facility layout design, Preventive maintenance schedules, Repair and replacement services, Equipment removal and recycling, Staff training materials
Programmatic Questions (75%), Responsible Business Practice Questions (25%)
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Summary
Multnomah County seeks a qualified local vendor for fitness equipment procurement, refurbishment, facility layout design, preventive maintenance, repairs, and staff training across 10 County fitness centers.
The scope includes consultation on equipment selection and space configuration, sourcing and installation of new or refurbished commercial-grade cardio and resistance equipment, regular preventive maintenance visits, equipment repair and removal, and safety/usage training. The contract term is five years with a not-to-exceed value of $250,000. Proposals are due by December 11, 2026, at 4:00 P.M. local Portland time. Vendors must be located in the Portland tri-county area and meet specific insurance requirements including $1,000,000 commercial general liability.
EVALUATION CRITERIA
Programmatic Questions (75%), Responsible Business Practice Questions (25%)
REQUIRED DELIVERABLES
6- Commercial-grade cardio and resistance equipment
- Facility layout design
- Preventive maintenance schedules
- Repair and replacement services
- Equipment removal and recycling
- Staff training materials
REQUIRED ATTACHMENTS
Proof of insurance coverage, signed representations and certification terms
- Submit to
- [email protected]
- Scope location
- Multnomah County, OR
Questions about this RFP
How do I respond to this RFP from Multnomah County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Patricia Bride.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Multnomah County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Bride at (971) 469-3713. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial-grade cardio and resistance equipment, Facility layout design, Preventive maintenance schedules, Repair and replacement services, Equipment removal and recycling, Staff training materials. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Programmatic Questions (75%), Responsible Business Practice Questions (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Multnomah County?
All active and historical solicitations from Multnomah County are tracked and searchable. As a county agency, Multnomah County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance coverage, signed representations and certification terms. Review the full document from Multnomah County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Multnomah County, OR. Review the full solicitation for detailed scope requirements.