Mountainland Association of Governments Platform-Agnostic AV Integration RFP MAG-AV-2026-01
Mountainland Association of GovernmentsMPO · Orem, UT- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 19, 2026
- Primary contact
- Jessica DeLora
The 30-second brief
Mountainland Association of Governments (MAG) is procuring a turnkey, hardware-agnostic hybrid meeting solution for its first-floor event space in Provo, UT. Proposals are due June 5, 2026, with a mandatory system commissioning deadline of July 24, 2026.
Executive Summary, System Architecture & Bill of Materials, Project Management & Installation Schedule, Past Performance & References, Risk Mitigation & Supply Chain Assurance, Cost Proposal
Schedule Reliability & Project Management (40 points), Technical Design & Platform Agility (30 points), Pricing & Value Engineering (30 points)
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Summary
Mountainland Association of Governments (MAG) is procuring a turnkey, hardware-agnostic hybrid meeting solution for its first-floor event space in Provo, UT. Proposals are due June 5, 2026, with a mandatory system commissioning deadline of July 24, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Executive Summary
- System Architecture & Bill of Materials
- Project Management & Installation Schedule
- Past Performance & References
- Risk Mitigation & Supply Chain Assurance
- Cost Proposal
REQUIRED ATTACHMENTS
Attachment A: Required Budget Proposal Form, Attachment B: Existing Delegate Units Specs
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Provo, UT
- Projected sq ft
- 2,590 sq ft
Questions about this RFP
How do I respond to this RFP from Mountainland Association of Governments?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica DeLora.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mountainland Association of Governments in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica DeLora. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Senior AV Systems Engineer / Designer, Lead Audio DSP Programmer, On-Site Installation Technician / Rigger, Project Manager / Training Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, System Architecture & Bill of Materials, Project Management & Installation Schedule, Past Performance & References, Risk Mitigation & Supply Chain Assurance, Cost Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Schedule Reliability & Project Management (40 points), Technical Design & Platform Agility (30 points), Pricing & Value Engineering (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mountainland Association of Governments?
All active and historical solicitations from Mountainland Association of Governments are tracked and searchable. As a mpo agency, Mountainland Association of Governments regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Required Budget Proposal Form, Attachment B: Existing Delegate Units Specs. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Mountainland Association of Governments for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Provo, UT. The total projected area is 2590 sq ft. Review the full solicitation for detailed scope requirements.