Monterra Community Development District Property Management Services RFP 2025 - Cooper City
Monterra Community Development DistrictSpecial District · Coral Springs, FL- Due
- Oct 27, 2025
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Jason Weinrub
The 30-second brief
The Monterra Community Development District is seeking proposals from qualified firms to provide on-site property management, recreation, operations, and maintenance services for the 497-acre master-planned community in Cooper City, Florida. The community features approximately 1,100 residential units, four HOAs, a primary recreational amenity facility known as the Monterra Clubhouse, tennis courts, basketball courts, three playgrounds, a linear park, two dog parks, pickleball courts, roadways, and sidewalk areas. The selected vendor will be responsible for general amenities operations, amenity access programs, facility rentals, property maintenance for common areas and splash pads, vendor management, and contract administration services. Proposals are due by 5:00 p.m. on October 27, 2025, and must be submitted electronically. The contract term is initially set for 3 years with an optional 4th year, and the selected vendor is expected to commence services on November 16, 2025.
Experience (25 points), Personnel (20 points), Price (25 points), Financial Capability (15 points), Understanding of Scope of Work (15 points)
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Summary
The Monterra Community Development District is seeking proposals from qualified firms to provide on-site property management, recreation, operations, and maintenance services for the 497-acre master-planned community in Cooper City, Florida.
The community features approximately 1,100 residential units, four HOAs, a primary recreational amenity facility known as the Monterra Clubhouse, tennis courts, basketball courts, three playgrounds, a linear park, two dog parks, pickleball courts, roadways, and sidewalk areas. The selected vendor will be responsible for general amenities operations, amenity access programs, facility rentals, property maintenance for common areas and splash pads, vendor management, and contract administration services. Proposals are due by 5:00 p.m. on October 27, 2025, and must be submitted electronically. The contract term is initially set for 3 years with an optional 4th year, and the selected vendor is expected to commence services on November 16, 2025.
EVALUATION CRITERIA
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Cooper City, Florida
- Projected sq ft
- 2,151,012 sq ft
Questions about this RFP
How do I respond to this RFP from Monterra Community Development District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2025. Submissions should be delivered to: [email protected]. For questions, contact Jason Weinrub.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Monterra Community Development District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Weinrub. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Property Manager, Facilities Attendants, Janitorial, Other. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (25 points), Personnel (20 points), Price (25 points), Financial Capability (15 points), Understanding of Scope of Work (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Monterra Community Development District?
All active and historical solicitations from Monterra Community Development District are tracked and searchable. As a special district agency, Monterra Community Development District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Monterra Community Development District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cooper City, Florida. The total projected area is 2151012 sq ft. Review the full solicitation for detailed scope requirements.