Montclair Board of Education - Fire Detection and Alarm System Maintenance - Bid# B27-01 (2026)
Montclair Public School DistrictSchool · Montclair, NJ- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Contract term
- 1 year
- Primary contact
- Dana Sullivan
The 30-second brief
The Montclair Board of Education is requesting competitive bids for the annual inspection, testing, maintenance, and repair of fire detection and alarm systems across 15 school locations and facilities, including Montclair High School, Buzz Aldrin Middle School, Nishuane School, and the Administration Building. The work entails comprehensive testing of fire alarms, control panels, annunciators, gongs, horns, sirens, and wiring once per school year, along with providing 24/7 on-site emergency response within four hours. Bidders must maintain a minimum staff of two with five years of experience, hold a valid New Jersey electrical contractor's license, and supply business permits from the Division of Fire Safety. The submission deadline is August 26, 2026, at 11:00 a.m. at 22 Valley Road, Montclair, NJ.
Fire Alarm Systems Inspections one (1) complete inspection at 15 locations with 15 systems; Labor Regular Work Hours; Labor Overtime working hours; Materials Cost & Mark-up
Lowest responsible bidder, unit prices for services, all-or-none basis
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Summary
The Montclair Board of Education is requesting competitive bids for the annual inspection, testing, maintenance, and repair of fire detection and alarm systems across 15 school locations and facilities, including Montclair High School, Buzz Aldrin Middle School, Nishuane School, and the Administration Building.
The work entails comprehensive testing of fire alarms, control panels, annunciators, gongs, horns, sirens, and wiring once per school year, along with providing 24/7 on-site emergency response within four hours. Bidders must maintain a minimum staff of two with five years of experience, hold a valid New Jersey electrical contractor's license, and supply business permits from the Division of Fire Safety. The submission deadline is August 26, 2026, at 11:00 a.m. at 22 Valley Road, Montclair, NJ.
EVALUATION CRITERIA
3- Lowest responsible bidder
- Unit prices for services
- All-or-none basis
REQUIRED DELIVERABLES
4- Fire Alarm Systems Inspections one (1) complete inspection at 15 locations with 15 systems
- Labor Regular Work Hours
- Labor Overtime working hours
- Materials Cost & Mark-up
REQUIRED ATTACHMENTS
11- Acknowledgement of Addenda
- Affirmative Action Questionnaire or Certificate of Employee Information Report
- Assurance of Compliance Statement
- Bid Guarantee (Bid Bond, Cashier's Check, or Certified Check)
- Bid Proposal Form
- Chapter 271 Political Contribution Disclosure Form
- Contractor/Vendor Questionnaire / Certification
- Iran Disclosure Affidavit
- Non-Collusion Affidavit
- Statement of Ownership
- Russia-Belarus Form
- Submit to
- https://www.montclair.k12.nj.us/departments/business_office/bid_information
- Scope location
- Montclair, NJ
- Reported agency
- Montclair Board of Education
Questions about this BID
How do I respond to this Bid from Montclair Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.montclair.k12.nj.us/departments/business_office/bid_information. For questions, contact Dana Sullivan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Montclair Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana Sullivan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire Alarm Systems Inspections one (1) complete inspection at 15 locations with 15 systems; Labor Regular Work Hours; Labor Overtime working hours; Materials Cost & Mark-up. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, unit prices for services, all-or-none basis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montclair Public School District?
All active and historical solicitations from Montclair Public School District are tracked and searchable. As a school agency, Montclair Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Affirmative Action Questionnaire or Certificate of Employee Information Report, Assurance of Compliance Statement, Bid Guarantee (Bid Bond, Cashier's Check, or Certified Ch. Review the full document from Montclair Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montclair, NJ. Review the full solicitation for detailed scope requirements.