Monroe County Water Authority MFD Copier Refresh RFP 2026
Mcwa Kendall Water DistrictUtility District · Rochester, NY- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Feb 26, 2026
- Primary contact
- Justin Moore
- (585) 442-2001 ext 253
The 30-second brief
Monroe County Water Authority (MCWA) is seeking proposals from prospective vendors to procure new Multi-Function Devices (MFDs) / Copiers. This contract will include installation, ongoing maintenance, warranty, support, and associated printing supplies. The Authority prefers to lease new MFDs, all inclusive of consumables and maintenance, but alternate solutions will be considered.
Proposal, Service Level Agreement, Procurement Disclosure Form
Overall Pricing, Qualifications of Personnel, References and Like Projects, Ability for Timely On-site Response, Technology Proposed
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Summary
Monroe County Water Authority (MCWA) is seeking proposals from prospective vendors to procure new Multi-Function Devices (MFDs) / Copiers.
This contract will include installation, ongoing maintenance, warranty, support, and associated printing supplies. The Authority prefers to lease new MFDs, all inclusive of consumables and maintenance, but alternate solutions will be considered.
EVALUATION CRITERIA
5- Overall Pricing
- Qualifications of Personnel
- References and Like Projects
- Ability for Timely On-site Response
- Technology Proposed
REQUIRED DELIVERABLES
3- Proposal
- Service Level Agreement
- Procurement Disclosure Form
REQUIRED ATTACHMENTS
3- Appendix A (Pricing Sheets)
- Appendix B (Optional Alternate Solutions and Pricing)
- Procurement Disclosure Form
- Submit to
- 475 Norris Drive, Bid Box located at Employee Entrance, Door #19, Rochester, New York 14610-0999
- Reported agency
- Monroe County Water Authority
Questions about this RFP
How do I respond to this RFP from Mcwa Kendall Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 475 Norris Drive, Bid Box located at Employee Entrance, Door #19, Rochester, New York 14610-0999. For questions, contact Justin Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mcwa Kendall Water District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Justin Moore at (585) 442-2001 ext 253. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Service Level Agreement, Procurement Disclosure Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Pricing, Qualifications of Personnel, References and Like Projects, Ability for Timely On-site Response, Technology Proposed" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mcwa Kendall Water District?
All active and historical solicitations from Mcwa Kendall Water District are tracked and searchable. As a utility district agency, Mcwa Kendall Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Pricing Sheets), Appendix B (Optional Alternate Solutions and Pricing), Procurement Disclosure Form. Review the full document from Mcwa Kendall Water District for the complete list.