Minnesota State Systemwide Cashiering Services RFI 2026 - SRC-MNSCU-2026-000621-RFI
Minnesota State Colleges and Universities Board of Trustees | State of MinnesotaState · St. Paul, MN- Due
- Jul 28, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Primary contact
- Timothy Anderson
- (651) 448-7478
The 30-second brief
Minnesota State is issuing this Request for Information (RFI) to gather market input for a future competitive RFP for a systemwide Cashiering and Payment Management Solution. The solution must support multiple payment methods (cash, check, credit/debit, ACH, digital wallets like Apple Pay/PayPal), mobile-responsive user experiences, and seamless integration with Workday Financial Management and Workday Student. Key functional areas include in-person cashiering operations, merchant management across multiple institutions, auxiliary-related payment scenarios (dining, athletics), and comprehensive reporting and reconciliation. Technical requirements specify a SaaS-based architecture, API-driven integration, and compliance with SOC2, FERPA, and PCI DSS standards. Responses are due by July 28, 2026, at 3:00 PM CDT via email to Timothy Anderson.
Feedback on draft requirements, Budgetary ROM estimate, Responses to implementation and innovation questions
Market research purposes only; not evaluated as proposals
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Summary
Minnesota State is issuing this Request for Information (RFI) to gather market input for a future competitive RFP for a systemwide Cashiering and Payment Management Solution.
The solution must support multiple payment methods (cash, check, credit/debit, ACH, digital wallets like Apple Pay/PayPal), mobile-responsive user experiences, and seamless integration with Workday Financial Management and Workday Student. Key functional areas include in-person cashiering operations, merchant management across multiple institutions, auxiliary-related payment scenarios (dining, athletics), and comprehensive reporting and reconciliation. Technical requirements specify a SaaS-based architecture, API-driven integration, and compliance with SOC2, FERPA, and PCI DSS standards. Responses are due by July 28, 2026, at 3:00 PM CDT via email to Timothy Anderson.
EVALUATION CRITERIA
Market research purposes only; not evaluated as proposals
REQUIRED DELIVERABLES
3- Feedback on draft requirements
- Budgetary ROM estimate
- Responses to implementation and innovation questions
REQUIRED ATTACHMENTS
Sourcing_Event_-_Systemwide_Cashiering_and_Payment_Management_Solution_-_17-06-2026_11_38_PM.docx
- Submit to
- [email protected]
- Scope location
- Saint Paul, MN
- Reported agency
- Minnesota State Colleges and Universities Board of Trustees
Questions about this RFI
How do I respond to this RFI from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Timothy Anderson.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Minnesota State Colleges and Universities Board of Trustees | State of Minnesota in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Anderson at (651) 448-7478. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Feedback on draft requirements, Budgetary ROM estimate, Responses to implementation and innovation questions. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Market research purposes only; not evaluated as proposals" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
All active and historical solicitations from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota are tracked and searchable. As a state agency, Minnesota State Colleges and Universities Board of Trustees | State of Minnesota regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sourcing_Event_-_Systemwide_Cashiering_and_Payment_Management_Solution_-_17-06-2026_11_38_PM.docx. Review the full document from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saint Paul, MN. Review the full solicitation for detailed scope requirements.