Miami Shores Village Tennis Club Program Operation RFP #2026-03-01
Miami Shores villageCity · Miami Shores, FL- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 3 years
- Primary contact
- Ysabely Rodriquez
- (305) 762-4870
The 30-second brief
Miami Shores Village is soliciting proposals for professional tennis management services at the Miami Shores Tennis Club located at 825 NE 100th St. The facility features six clay courts and three hard courts. The awarded contractor will be responsible for instructional tennis programming (youth, adult, senior, special needs), daily court maintenance (grooming, moisture monitoring, weed removal), pro-shop operations, and marketing. Minimum qualifications include three years of experience in managing instructional tennis programming and at least one USPTA or USPTR certified professional on staff. Proposals are due by 2:30 p.m. on March 27, 2026. A non-mandatory pre-proposal conference and site visit is scheduled for March 11, 2026.
Instructional programming plan, Maintenance schedule, Pro-shop inventory list, Monthly financial and operational reports
Proposer's Qualifications and Experience (30 points), Staffing and Operational Support (20 points), Operational Model / Approach to the Scope of Work (20 points), Pro Forma (30 points)
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Summary
Miami Shores Village is soliciting proposals for professional tennis management services at the Miami Shores Tennis Club located at 825 NE 100th St.
The facility features six clay courts and three hard courts. The awarded contractor will be responsible for instructional tennis programming (youth, adult, senior, special needs), daily court maintenance (grooming, moisture monitoring, weed removal), pro-shop operations, and marketing. Minimum qualifications include three years of experience in managing instructional tennis programming and at least one USPTA or USPTR certified professional on staff. Proposals are due by 2:30 p.m. on March 27, 2026. A non-mandatory pre-proposal conference and site visit is scheduled for March 11, 2026.
EVALUATION CRITERIA
Proposer's Qualifications and Experience (30 points), Staffing and Operational Support (20 points), Operational Model / Approach to the Scope of Work (20 points), Pro Forma (30 points)
REQUIRED DELIVERABLES
4- Instructional programming plan
- Maintenance schedule
- Pro-shop inventory list
- Monthly financial and operational reports
REQUIRED ATTACHMENTS
21- Acknowledgement of Addendum
- Conflicts of Interest
- No Contingency Affidavit
- Copeland Anti-Kickback Affidavit
- Certifications
- Compliance with Laws
- Convictions
- Debarment
- Drug-Free Workplace Certification
- Discriminatory Vendor
- Equal Employment Opportunity
- E-Verification System
- Immigration and Nationality Act
- Lobbying
- Non-Collusion
- Prohibited Interests
- Public Entity Crime
- Scrutinized Companies
- Proposer Affirmation
- Noncoercive Conduct Affidavit
- Foreign Countries of Concern Affidavit
REQUIRED STAFFING
5- Submit to
- Office of the Village Clerk, Miami Shores Village, 10050 N.E. 2nd Avenue, Miami Shores, FL 33138
- Scope location
- Miami Shores, FL
- Reported agency
- Miami Shores Village
Questions about this RFP
How do I respond to this RFP from Miami Shores village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, Miami Shores Village, 10050 N.E. 2nd Avenue, Miami Shores, FL 33138. For questions, contact Ysabely Rodriquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami Shores village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ysabely Rodriquez at (305) 762-4870. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Tennis Professionals, Assistant Tennis Professionals, Maintenance Staff, Administrative Staff, Program Instructors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Instructional programming plan, Maintenance schedule, Pro-shop inventory list, Monthly financial and operational reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's Qualifications and Experience (30 points), Staffing and Operational Support (20 points), Operational Model / Approach to the Scope of Work (20 points), Pro Forma (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami Shores village?
All active and historical solicitations from Miami Shores village are tracked and searchable. As a city agency, Miami Shores village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addendum, Conflicts of Interest, No Contingency Affidavit, Copeland Anti-Kickback Affidavit, Certifications, Compliance with Laws, Convictions, Debarment, Drug-Free Workplace Certif. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Miami Shores village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Miami Shores, FL. Review the full solicitation for detailed scope requirements.