Merced County Regional Waste Management Authority Delivery of Bulk Lubricants and Diesel Exhaust Fluid IFB20261008MCRWMA
Merced County Regional Waste ManagementSpecial District · Merced, CA- Due
- Nov 5, 2026
- 7 days left
- Posted
- Oct 8, 2026
- Contract term
- 3 years
- Primary contact
- Magdalena Gartonzavesky
- (209) 723-4481
The 30-second brief
The Merced County Regional Waste Management Authority is seeking bids from qualified contractors for the delivery of bulk lubricants and diesel exhaust fluid (DEF) to the Highway 59 Landfill in Merced and the Billy Wright Landfill in Los Banos, California. The products will support the operation of MCRWMA fleet vehicles and equipment, with estimated annual usage including hydraulic oil, synthetic diesel engine and transmission oils, synthetic blend final drive axle oil, grease, and DEF under a 3-year contract with 3 optional 1-year extensions. Bids are due electronically by 10:30 a.m. PDT on November 5, 2026, with questions due by October 22, 2026. Required submissions include a cover letter, submittal checklist, table of contents, certifications, references, pricing schedule, and review of the sample agreement.
10W Conventional Hydraulic Oil, 5W40 Full Synthetic Diesel Engine Oil API CK-4, 30W Full Synthetic Transmission Oil TO-4, 50W Synthetic Blend Final Drive Axle Oil TO-4, Moly Heavy Duty Hi-Temp Grease NLGI#2, Diesel Exhaust Fluid (DEF)
Lowest price, Responsiveness, Responsibility
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Summary
The Merced County Regional Waste Management Authority is seeking bids from qualified contractors for the delivery of bulk lubricants and diesel exhaust fluid (DEF) to the Highway 59 Landfill in Merced and the Billy Wright Landfill in Los Banos, California.
The products will support the operation of MCRWMA fleet vehicles and equipment, with estimated annual usage including hydraulic oil, synthetic diesel engine and transmission oils, synthetic blend final drive axle oil, grease, and DEF under a 3-year contract with 3 optional 1-year extensions. Bids are due electronically by 10:30 a.m. PDT on November 5, 2026, with questions due by October 22, 2026. Required submissions include a cover letter, submittal checklist, table of contents, certifications, references, pricing schedule, and review of the sample agreement.
EVALUATION CRITERIA
3- Lowest price
- Responsiveness
- Responsibility
REQUIRED DELIVERABLES
6- 10W Conventional Hydraulic Oil
- 5W40 Full Synthetic Diesel Engine Oil API CK-4
- 30W Full Synthetic Transmission Oil TO-4
- 50W Synthetic Blend Final Drive Axle Oil TO-4
- Moly Heavy Duty Hi-Temp Grease NLGI#2
- Diesel Exhaust Fluid (DEF)
REQUIRED ATTACHMENTS
6- Certification
- Nondebarment Certification
- Lobbying Certification
- References List
- Manufacturer's product warranty and terms and conditions for lubricants
- Redlined version of Sample Agreement or statement of acceptance
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Merced, CA
- Reported agency
- Merced County Regional Waste Management Authority
Questions about this BID
How do I respond to this Bid from Merced County Regional Waste Management?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Magdalena Gartonzavesky.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Merced County Regional Waste Management in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Magdalena Gartonzavesky at (209) 723-4481. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 10W Conventional Hydraulic Oil, 5W40 Full Synthetic Diesel Engine Oil API CK-4, 30W Full Synthetic Transmission Oil TO-4, 50W Synthetic Blend Final Drive Axle Oil TO-4, Moly Heavy Duty Hi-Temp Grease NLGI#2, Diesel Exhaust Fluid (DEF). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price, Responsiveness, Responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merced County Regional Waste Management?
All active and historical solicitations from Merced County Regional Waste Management are tracked and searchable. As a special district agency, Merced County Regional Waste Management regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification, Nondebarment Certification, Lobbying Certification, References List, Manufacturer's product warranty and terms and conditions for lubricants, Redlined version of Sample Agreement or sta. Review the full document from Merced County Regional Waste Management for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.