E-RATE YEAR 2026 REQUEST FOR PROPOSAL
McSwain Union ElementarySchool · Merced, CA- Due
- Feb 11, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Seng Thao
- (209) 381-6763
The 30-second brief
McSwain Union Elementary School District (MCSWAIN) is seeking proposals for data communications services for E-Rate Year 2026. The RFP outlines requirements for leased lit fiber and dark fiber services, including point-to-point and ring topologies.
Itemized quotation for each circuit, technical specifications, Service Level Agreement (SLA), estimated timeline, billing terms and conditions, Service Provider Identification Number (SPIN), Non-collusion affidavit, Workers' Compensation certificate, Drug-Free Workplace certification, Alcoholic Beverage and Tobacco-Free Campus Policy certification, Background Checks certification, Guarantee, Prevailing Wage certificate, Insurance documents & endorsements, Conditional Waiver and Release Upon Payment.
Price/Charges, Meets technical specifications and design, Prior experience, SPI vendor, Impact to McSWAIN Cash Flow, Non E-Rate eligible charges
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Summary
McSwain Union Elementary School District (MCSWAIN) is seeking proposals for data communications services for E-Rate Year 2026. The RFP outlines requirements for leased lit fiber and dark fiber services, including point-to-point and ring topologies.
EVALUATION CRITERIA
6- Price/Charges
- Meets technical specifications and design
- Prior experience
- SPI vendor
- Impact to McSWAIN Cash Flow
- Non E-Rate eligible charges
REQUIRED DELIVERABLES
15- Itemized quotation for each circuit
- Technical specifications
- Service Level Agreement (SLA)
- Estimated timeline
- Billing terms and conditions
- Service Provider Identification Number (SPIN)
- Non-collusion affidavit
- Workers' Compensation certificate
- Drug-Free Workplace certification
- Alcoholic Beverage and Tobacco-Free Campus Policy certification
- Background Checks certification
- Guarantee
- Prevailing Wage certificate
- Insurance documents & endorsements
- Conditional Waiver and Release Upon Payment
REQUIRED ATTACHMENTS
3- APPENDIX 1
- APPENDIX 2
- Attachment "A"
- Submit to
- 926 Scott Road, Merced, CA 95341
- Duration
- 60 months
- Scope location
- Merced, CA
- Reported agency
- McSwain Union Elementary School District
Questions about this RFP
How do I respond to this RFP from McSwain Union Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 926 Scott Road, Merced, CA 95341. For questions, contact Seng Thao.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including McSwain Union Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seng Thao at (209) 381-6763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized quotation for each circuit, technical specifications, Service Level Agreement (SLA), estimated timeline, billing terms and conditions, Service Provider Identification Number (SPIN), Non-collusion affidavit, Workers' Compensation certificate, Drug-Free Workplace certification, Alcoholic Beve. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Charges, Meets technical specifications and design, Prior experience, SPI vendor, Impact to McSWAIN Cash Flow, Non E-Rate eligible charges" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from McSwain Union Elementary?
All active and historical solicitations from McSwain Union Elementary are tracked and searchable. As a school agency, McSwain Union Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: APPENDIX 1, APPENDIX 2, Attachment "A". Review the full document from McSwain Union Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.