McHenry County Vote by Mail Ballot Package Fulfillment and Polling Place Ballot Printing RFP 26-9353
McHenry CountyCounty · Woodstock, IL- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Primary contact
- Djuana Leonard
The 30-second brief
McHenry County seeks proposals for Vote By Mail (VBM) ballot package fulfillment and polling place ballot printing for the November 2026 and April 2027 elections. Services include data processing, printing, and mailing house operations.
VBM ballot packages, Polling place ballots, Test decks, Daily reporting, Archive files
Cover letter (0 pts), Qualifications & Project Approach (30 pts), Cost (20 pts), Experience (40 pts), Reference Responses (10 pts)
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Summary
McHenry County seeks proposals for Vote By Mail (VBM) ballot package fulfillment and polling place ballot printing for the November 2026 and April 2027 elections. Services include data processing, printing, and mailing house operations.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- VBM ballot packages
- Polling place ballots
- Test decks
- Daily reporting
- Archive files
REQUIRED ATTACHMENTS
6- Proposal Pricing Page
- References & Exceptions Page
- Certifications Page
- Signature Page
- W-9
- Physical sample packets
- Submit to
- Electronic submission via menu link 'Submit Your RFP, RFQ, or Bid'
- Scope location
- Woodstock, IL
Questions about this RFP
How do I respond to this RFP from McHenry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via menu link 'Submit Your RFP, RFQ, or Bid'. For questions, contact Djuana Leonard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including McHenry County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Djuana Leonard. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: VBM ballot packages, Polling place ballots, Test decks, Daily reporting, Archive files. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cover letter (0 pts), Qualifications & Project Approach (30 pts), Cost (20 pts), Experience (40 pts), Reference Responses (10 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from McHenry County?
All active and historical solicitations from McHenry County are tracked and searchable. As a county agency, McHenry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Pricing Page, References & Exceptions Page, Certifications Page, Signature Page, W-9, Physical sample packets. Review the full document from McHenry County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodstock, IL. Review the full solicitation for detailed scope requirements.