McHenry County RFP 26-9407 Emergency Exit Mapping and Asset Tracking Software Platform - Valley Hi Nursing and Rehabilitation
McHenry CountyCounty · Woodstock, IL- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Contract term
- 3 years
- Primary contact
- Djuana Leonard
- (815) 334-4000
The 30-second brief
McHenry County is seeking proposals for Facility Technology Modernization (FTM) to provide emergency exit mapping and asset tracking software at Valley Hi Nursing and Rehabilitation. The scope includes on-site laser scanning of accessible indoor spaces, 3D point clouds with 0.2 ft accuracy, 360-degree panoramic photos, digital floor plans in Esri GIS format, vector drawings, training, and ongoing technical support. Submissions are due by September 29, 2026, at 9:00 AM CST. The contract includes a three-year maintenance and support period following completion.
Scanning, 360 Degree Panoramic Photos, Digital Floor Plans, Deliverables, GIS Floor Plan Details, 360 Panoramic Points, Training, Ongoing Support
Cover letter (0), Qualifications (0-15), Experience and Qualifications of Firm and Project Team (0-30), Scope of Services and Project Approach (0-30), Cost (0-25)
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Summary
McHenry County is seeking proposals for Facility Technology Modernization (FTM) to provide emergency exit mapping and asset tracking software at Valley Hi Nursing and Rehabilitation.
The scope includes on-site laser scanning of accessible indoor spaces, 3D point clouds with 0.2 ft accuracy, 360-degree panoramic photos, digital floor plans in Esri GIS format, vector drawings, training, and ongoing technical support. Submissions are due by September 29, 2026, at 9:00 AM CST. The contract includes a three-year maintenance and support period following completion.
EVALUATION CRITERIA
5- Cover letter (0)
- Qualifications (0-15)
- Experience and Qualifications of Firm and Project Team (0-30)
- Scope of Services and Project Approach (0-30)
- Cost (0-25)
REQUIRED DELIVERABLES
8- Scanning
- 360 Degree Panoramic Photos
- Digital Floor Plans
- Deliverables
- GIS Floor Plan Details
- 360 Panoramic Points
- Training
- Ongoing Support
REQUIRED ATTACHMENTS
5- Proposal Pricing Page
- References & Exceptions Page
- Certifications Page
- Signature Page
- W-9
- Submit to
- https://www.mchenrycountyil.gov
- Scope location
- Woodstock, IL
Questions about this RFP
How do I respond to this RFP from McHenry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.mchenrycountyil.gov. For questions, contact Djuana Leonard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including McHenry County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Djuana Leonard at (815) 334-4000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scanning, 360 Degree Panoramic Photos, Digital Floor Plans, Deliverables, GIS Floor Plan Details, 360 Panoramic Points, Training, Ongoing Support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cover letter (0), Qualifications (0-15), Experience and Qualifications of Firm and Project Team (0-30), Scope of Services and Project Approach (0-30), Cost (0-25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from McHenry County?
All active and historical solicitations from McHenry County are tracked and searchable. As a county agency, McHenry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Pricing Page, References & Exceptions Page, Certifications Page, Signature Page, W-9. Review the full document from McHenry County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodstock, IL. Review the full solicitation for detailed scope requirements.