Mason County Nutrition Program Meal Service Provider Invitation for Sealed Bid 2027
Mason CountyCounty · Mason County, TX- Due
- Nov 13, 2026
- 17 days left
- Contract term
- 1 year
- Primary contact
- Shannon Worrell
- (325) 347-7415
The 30-second brief
Mason County, Texas is inviting sealed bids from qualified food-service providers to prepare nutritionally compliant meals for the Mason County Nutrition Program (MCNP) for the contract period January 1, 2027 through December 31, 2027. The scope includes preparing home-delivered meals and congregate meals following approved menus, standardized recipes, and food safety standards, with estimated daily volumes ranging from approximately 50-60 home-delivered meals and 13-20 congregate meals. Bids are due no later than 4:00 PM on November 13, 2026, and must be submitted to the Mason County Judge's Office located at 201 Fort McKavitt St., Mason, TX 76856, or by mail to P.O. Box 1726, Mason, TX 76856. A public bid opening will be held on November 16, 2026 at 1:00 PM at the Mason County Commissioners Courtroom. Bidders must submit required documentation including a completed and signed Bid Submittal Form, Management Information Questionnaire, current food establishment permit/license, most recent health inspection report, W-9, sample five-day menu, and backup staffing/equipment/continuity plan. The contract will be awarded to the responsible bidder submitting the lowest and best bid meeting specifications.
Lowest and best bid meeting specifications, bidder ability to meet required meal volume and schedule, regulatory compliance, food-safety history, relevant experience, staffing and equipment capacity, past performance, references, financial/technical resources, responsiveness
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Summary
Mason County, Texas is inviting sealed bids from qualified food-service providers to prepare nutritionally compliant meals for the Mason County Nutrition Program (MCNP) for the contract period January 1, 2027 through December 31, 2027.
The scope includes preparing home-delivered meals and congregate meals following approved menus, standardized recipes, and food safety standards, with estimated daily volumes ranging from approximately 50-60 home-delivered meals and 13-20 congregate meals. Bids are due no later than 4:00 PM on November 13, 2026, and must be submitted to the Mason County Judge's Office located at 201 Fort McKavitt St., Mason, TX 76856, or by mail to P.O. Box 1726, Mason, TX 76856. A public bid opening will be held on November 16, 2026 at 1:00 PM at the Mason County Commissioners Courtroom. Bidders must submit required documentation including a completed and signed Bid Submittal Form, Management Information Questionnaire, current food establishment permit/license, most recent health inspection report, W-9, sample five-day menu, and backup staffing/equipment/continuity plan. The contract will be awarded to the responsible bidder submitting the lowest and best bid meeting specifications.
EVALUATION CRITERIA
10- Lowest and best bid meeting specifications
- Bidder ability to meet required meal volume and schedule
- Regulatory compliance
- Food-safety history
- Relevant experience
- Staffing and equipment capacity
- Past performance
- References
- Financial/technical resources
- Responsiveness
REQUIRED ATTACHMENTS
12- Signed Bid Submittal Form
- Completed Management Information Questionnaire
- Current food establishment permit/license
- Most recent health inspection report
- W-9
- Sample five-day menu and brief description of menu-development process
- Written description of backup staffing/equipment/continuity plan
- Any conflict-of-interest
- Interested-party
- Debarment
- Lobbying
- Other certifications required by law/funding source
- Submit to
- Mason County Judge's Office, 201 Fort McKavitt St., Mason, TX 76856 or P.O. Box 1726, Mason, TX 76856
- Scope location
- Mason, TX
Questions about this BID
How do I respond to this Bid from Mason County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mason County Judge's Office, 201 Fort McKavitt St., Mason, TX 76856 or P.O. Box 1726, Mason, TX 76856. For questions, contact Shannon Worrell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Mason County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Worrell at (325) 347-7415. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid meeting specifications, bidder ability to meet required meal volume and schedule, regulatory compliance, food-safety history, relevant experience, staffing and equipment capacity,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mason County?
All active and historical solicitations from Mason County are tracked and searchable. As a county agency, Mason County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Bid Submittal Form, Completed Management Information Questionnaire, Current food establishment permit/license, Most recent health inspection report, W-9, Sample five-day menu and brief descript. Review the full document from Mason County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mason, TX. Review the full solicitation for detailed scope requirements.