Mason County Term Contract for Road Building Materials RFP 2026
Mason CountyCounty · Mason County, TX- Due
- Apr 2, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Contract term
- 3 years
- Primary contact
- Sheree Hardin
- (325) 347-5556
The 30-second brief
Mason County is seeking sealed proposals for a Term Contract for Road Building Materials. The contract term is initially three years with two optional one-year renewals. Solicitation packets with specifications can be obtained from the Mason County website or the County Judge's Office.
Term Contract for Road Building Materials
PROPOSER QUALIFICATIONS- 20%, EXPERIENCE IN PROJECTS OF SIMILAR SCOPE AND SIZE – 20%, LOGISTICAL CAPACITY AND DELIVERY - 20%, SAFETY RECORD - 15%, COSTS OF GOODS AND SERVICES -25%
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Summary
Mason County is seeking sealed proposals for a Term Contract for Road Building Materials. The contract term is initially three years with two optional one-year renewals. Solicitation packets with specifications can be obtained from the Mason County website or the County Judge's Office.
EVALUATION CRITERIA
5- PROPOSER QUALIFICATIONS- 20%
- EXPERIENCE IN PROJECTS OF SIMILAR SCOPE AND SIZE – 20%
- LOGISTICAL CAPACITY AND DELIVERY - 20%
- SAFETY RECORD - 15%
- COSTS OF GOODS AND SERVICES -25%
REQUIRED DELIVERABLES
Term Contract for Road Building Materials
REQUIRED ATTACHMENTS
14- Form 1295
- Certificate of Insurance (COI)
- Proposal Submittal Checklist items
- Cost Proposal Form
- Respondent Information Form
- Proposer References Form
- Signature Page
- Certification Regarding Lobbying
- Disclosure of Lobbying Activities
- Conflict of Interest Questionnaire
- Residence Certification/Tax Form
- House Bill 89 Verification
- Senate Bill 252 Certification
- Respondent's Affidavit
- Scope location
- Mason County, Texas
Questions about this RFP
How do I respond to this RFP from Mason County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Sheree Hardin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mason County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheree Hardin at (325) 347-5556. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Term Contract for Road Building Materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "PROPOSER QUALIFICATIONS- 20%, EXPERIENCE IN PROJECTS OF SIMILAR SCOPE AND SIZE – 20%, LOGISTICAL CAPACITY AND DELIVERY - 20%, SAFETY RECORD - 15%, COSTS OF GOODS AND SERVICES -25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mason County?
All active and historical solicitations from Mason County are tracked and searchable. As a county agency, Mason County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1295, Certificate of Insurance (COI), Proposal Submittal Checklist items, Cost Proposal Form, Respondent Information Form, Proposer References Form, Signature Page, Certification Regarding Lobbyi. Review the full document from Mason County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mason County, Texas. Review the full solicitation for detailed scope requirements.