Marshfield R-1 School District Printer & Copier Leasing Services RFP 2026
Marshfield R-I School DistrictSchool · Marshfield, MO- Due
- May 6, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Josh Hume
- (417) 859-2120
The 30-second brief
Marshfield R-1 School District is soliciting proposals for district-wide printer and copier leasing, including installation, maintenance, and support. Proposals are due by May 6, 2026, for potential lease terms of 36, 48, or 60 months.
Lease pricing for 36/48/60 months, Cost-per-page pricing, Equipment specs, Implementation plan, Print management software description, References, Reporting tools, Local technicians, Return/removal fees
Cost structure and lease pricing 30%; service response and support model 20%; device reliability and specifications 20%; references and school experience 15%; additional value-added services 15%
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Summary
Marshfield R-1 School District is soliciting proposals for district-wide printer and copier leasing, including installation, maintenance, and support. Proposals are due by May 6, 2026, for potential lease terms of 36, 48, or 60 months.
EVALUATION CRITERIA
5- Cost structure and lease pricing 30%
- Service response and support model 20%
- Device reliability and specifications 20%
- References and school experience 15%
- Additional value-added services 15%
REQUIRED DELIVERABLES
9- Lease pricing for 36/48/60 months
- Cost-per-page pricing
- Equipment specs
- Implementation plan
- Print management software description
- References
- Reporting tools
- Local technicians
- Return/removal fees
REQUIRED ATTACHMENTS
6- Attachment A – Vendor Profile and Certification
- Attachment B – Equipment Proposal Sheet
- Attachment C – Pricing Proposal Sheet
- References
- Implementation plan
- Insurance proof
- Submit to
- 170 State Highway DD, Marshfield, MO 65706
- Duration
- 60 months
- Scope location
- Marshfield, MO
- Reported agency
- Marshfield R-1 School District
Questions about this RFP
How do I respond to this RFP from Marshfield R-I School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 170 State Highway DD, Marshfield, MO 65706. For questions, contact Josh Hume.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marshfield R-I School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh Hume at (417) 859-2120. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lease pricing for 36/48/60 months, Cost-per-page pricing, Equipment specs, Implementation plan, Print management software description, References, Reporting tools, Local technicians, Return/removal fees. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost structure and lease pricing 30%; service response and support model 20%; device reliability and specifications 20%; references and school experience 15%; additional value-added services 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marshfield R-I School District?
All active and historical solicitations from Marshfield R-I School District are tracked and searchable. As a school agency, Marshfield R-I School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Vendor Profile and Certification, Attachment B – Equipment Proposal Sheet, Attachment C – Pricing Proposal Sheet, references, implementation plan, insurance proof. Review the full document from Marshfield R-I School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marshfield, MO. Review the full solicitation for detailed scope requirements.