Marion County Yard Debris Grinding Services RFP PW1710-25 - S-C25102-00015035
Marion CountyCounty · Salem, OR- Due
- Oct 29, 2025
- Deadline passed
- Posted
- Sep 29, 2025
- Contract term
- 3 years
- Primary contact
- Janet Wilson
- (503) 566-4139
The 30-second brief
Marion County Public Works Department is issuing this Request for Proposals (RFP) for periodic Yard Debris Grinding Services at the Brown's Island Compost Facility located at 2895 Faragate Ave. S., Salem, Oregon. The contractor will be responsible for grinding approximately 30,000 cubic yards of yard debris annually, typically scheduled in two events (February-March and August-September) of 15,000 cubic yards each. Required equipment includes a mobile horizontal grinder (650+ HP, 300+ cy/hr capacity, tracked) and an excavator. The initial contract term is 3 years with options to extend up to 5 years. Proposals must be submitted electronically via the Marion County Procurement Collaboration Portal by October 29, 2025. Evaluation is based on qualifications (10 pts), staffing/equipment plan (25 pts), and cost (65 pts).
Proposer Qualifications and Experience, Staffing and Equipment Plan, Cost Proposal, Proposal Form, Trade Secret Form (optional), Proposed Contract Modifications
Proposer Qualifications and Experience (10 points), Staffing and Equipment Plan (25 points), Cost Proposal (65 points)
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Summary
Marion County Public Works Department is issuing this Request for Proposals (RFP) for periodic Yard Debris Grinding Services at the Brown's Island Compost Facility located at 2895 Faragate Ave.
S., Salem, Oregon. The contractor will be responsible for grinding approximately 30,000 cubic yards of yard debris annually, typically scheduled in two events (February-March and August-September) of 15,000 cubic yards each. Required equipment includes a mobile horizontal grinder (650+ HP, 300+ cy/hr capacity, tracked) and an excavator. The initial contract term is 3 years with options to extend up to 5 years. Proposals must be submitted electronically via the Marion County Procurement Collaboration Portal by October 29, 2025. Evaluation is based on qualifications (10 pts), staffing/equipment plan (25 pts), and cost (65 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Proposer Qualifications and Experience
- Staffing and Equipment Plan
- Cost Proposal
- Proposal Form
- Trade Secret Form (optional)
- Proposed Contract Modifications
REQUIRED ATTACHMENTS
5- Attachment A (Proposal Form)
- Attachment C (Cost Proposal)
- Attachment D (Trade Secret Form)
- Attachment E (Proposed Contract Modifications)
- Exhibit A (Sample Contract)
REQUIRED STAFFING
Grinder operator, Excavator operator
- Submit to
- Marion County Procurement Collaboration Portal
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from Marion County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Marion County Procurement Collaboration Portal. For questions, contact Janet Wilson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marion County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janet Wilson at (503) 566-4139. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Grinder operator, Excavator operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposer Qualifications and Experience, Staffing and Equipment Plan, Cost Proposal, Proposal Form, Trade Secret Form (optional), Proposed Contract Modifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Qualifications and Experience (10 points), Staffing and Equipment Plan (25 points), Cost Proposal (65 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marion County?
All active and historical solicitations from Marion County are tracked and searchable. As a county agency, Marion County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Proposal Form), Attachment C (Cost Proposal), Attachment D (Trade Secret Form), Attachment E (Proposed Contract Modifications), Exhibit A (Sample Contract). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Marion County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.