Marathon County Health Department - Laboratory Information Management System (LIMS) Software and Implementation Services - 2026-HLD-001 (2026)
Marathon CountyCounty · Wausau, WI- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 5 years
- Primary contact
- Daryn White
The 30-second brief
The City-County Information Technology Commission (CCITC) and Marathon County Health Department in Wausau, Wisconsin are requesting proposals from qualified providers to implement and support a modern hosted Laboratory Information Management System (LIMS) under RFP 2026-HLD-001. The project replaces the existing on-premises LIMS environment, supporting public drinking-water, private-well, and recreational-water testing workflows with approximately 385 samples and 520 tests per month. Scope includes software licensing, hosted production environment, system configuration, data migration, integration with Workday Financial Management, Wisconsin DNR XML, and Laserfiche, user-acceptance testing, training, support, and a minimum five-year product lifecycle. Proposals are due by October 7, 2026, at 2:00 PM CDT, following a vendor question deadline of September 29, 2026. Evaluation criteria include functional fit, technical architecture, implementation, experience, support, training, and 5-year total cost of ownership.
Functional Fit & Laboratory Workflow (25%), Pricing & Five-Year Total Cost of Ownership (20%), Technical Architecture, Security, Data & Integration (15%), Implementation, Migration, Testing & Acceptance (15%), Experience, References & Product Viability (10%), Support, Maintenance, Product Lifecycle & SLAs (10%), Training, Usability & Administrative Configuration (5%)
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Summary
The City-County Information Technology Commission (CCITC) and Marathon County Health Department in Wausau, Wisconsin are requesting proposals from qualified providers to implement and support a modern hosted Laboratory Information Management System (LIMS) under RFP 2026-HLD-001.
The project replaces the existing on-premises LIMS environment, supporting public drinking-water, private-well, and recreational-water testing workflows with approximately 385 samples and 520 tests per month. Scope includes software licensing, hosted production environment, system configuration, data migration, integration with Workday Financial Management, Wisconsin DNR XML, and Laserfiche, user-acceptance testing, training, support, and a minimum five-year product lifecycle. Proposals are due by October 7, 2026, at 2:00 PM CDT, following a vendor question deadline of September 29, 2026. Evaluation criteria include functional fit, technical architecture, implementation, experience, support, training, and 5-year total cost of ownership.
EVALUATION CRITERIA
- Submit to
- CCITC, ATTN: Daryn White / LIMS, 407 Grant St, Wausau, WI 54403 (paper and electronic USB drive in sealed envelope)
- Scope location
- Wausau, WI
- Reported agency
- Marathon County Health Department
Questions about this RFP
How do I respond to this RFP from Marathon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Submissions should be delivered to: CCITC, ATTN: Daryn White / LIMS, 407 Grant St, Wausau, WI 54403 (paper and electronic USB drive in sealed envelope). For questions, contact Daryn White.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marathon County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daryn White. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit & Laboratory Workflow (25%), Pricing & Five-Year Total Cost of Ownership (20%), Technical Architecture, Security, Data & Integration (15%), Implementation, Migration, Testing & Acceptan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marathon County?
All active and historical solicitations from Marathon County are tracked and searchable. As a county agency, Marathon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Marathon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wausau, WI. Review the full solicitation for detailed scope requirements.