Marathon County Health Department / CCITC - Laboratory Information Management System (LIMS) Software and Implementation Services - 2026 – HLD - 001
Marathon CountyCounty · Wausau, WI- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 5 years
- Primary contact
- Daryn White
The 30-second brief
CCITC and the Marathon County Health Department Environmental Health Laboratory in Wausau, Wisconsin are requesting proposals from qualified providers to implement and support a modern hosted Laboratory Information Management System (LIMS). The project replaces the existing on-premises LIMS to improve maintainability, configurability, security, integration, and end-to-end laboratory workflow for public drinking-water, private-well, and recreational-water testing. Current planning estimates are approximately 385 samples and 520 tests per month with an anticipated base subscription of five named Laboratory users. The hosted/browser-based solution must integrate with Workday Financial Management, Wisconsin DNR XML interfaces, and Laserfiche document management. The submission deadline is September 30, 2026, at 2:00 PM CDT, with a vendor question deadline of September 22, 2026. Proposals must remain valid for ninety calendar days and include a five-year total cost of ownership pricing evaluation.
Software/subscription licensing and a secure hosted production environment, Project management, Kickoff, Discovery, Solution design, And implementation planning, System configuration for Laboratory workflows, Users, Roles, Security, Reference data, Reports, Notifications, And administrative functions, Migration of current customer/site records, Required integrations including Workday Financial Management, Wisconsin DNR and Laserfiche, System, Integration, Migration, Security, And user-acceptance testing support, Administrator and end-user training, Documentation, And knowledge transfer, Production deployment, Go-live support, Stabilization, Issue resolution, And Final Acceptance, Ongoing hosting, Maintenance, Upgrades, Technical support, Data portability, And transition/exit assistance
Functional Fit & Laboratory Workflow 25%, Technical Architecture, Security, Data & Integration 15%, Implementation, Migration, Testing & Acceptance 15%, Experience, References & Product Viability 10%, Support, Maintenance, Product Lifecycle & SLAs 10%, Training, Usability & Administrative Configuration 5%, Pricing & Five-Year Total Cost of Ownership 20%
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Summary
CCITC and the Marathon County Health Department Environmental Health Laboratory in Wausau, Wisconsin are requesting proposals from qualified providers to implement and support a modern hosted Laboratory Information Management System (LIMS).
The project replaces the existing on-premises LIMS to improve maintainability, configurability, security, integration, and end-to-end laboratory workflow for public drinking-water, private-well, and recreational-water testing. Current planning estimates are approximately 385 samples and 520 tests per month with an anticipated base subscription of five named Laboratory users. The hosted/browser-based solution must integrate with Workday Financial Management, Wisconsin DNR XML interfaces, and Laserfiche document management. The submission deadline is September 30, 2026, at 2:00 PM CDT, with a vendor question deadline of September 22, 2026. Proposals must remain valid for ninety calendar days and include a five-year total cost of ownership pricing evaluation.
EVALUATION CRITERIA
15- Functional Fit & Laboratory Workflow 25%
- Technical Architecture
- Security
- Data & Integration 15%
- Implementation
- Migration
- Testing & Acceptance 15%
- Experience
- References & Product Viability 10%
- Support
- Maintenance
- Product Lifecycle & SLAs 10%
- Training
- Usability & Administrative Configuration 5%
- Pricing & Five-Year Total Cost of Ownership 20%
REQUIRED DELIVERABLES
36- Software/subscription licensing and a secure hosted production environment
- Project management
- Kickoff
- Discovery
- Solution design
- Implementation planning
- System configuration for Laboratory workflows
- Users
- Roles
- Security
- Reference data
- Reports
- Notifications
- Administrative functions
- Migration of current customer/site records
- Required integrations including Workday Financial Management
- Wisconsin DNR and Laserfiche
- System
- Integration
- Migration
- Security
- User-acceptance testing support
- Administrator and end-user training
- Documentation
- Knowledge transfer
- Production deployment
- Go-live support
- Stabilization
- Issue resolution
- Final Acceptance
- Ongoing hosting
- Maintenance
- Upgrades
- Technical support
- Data portability
- Transition/exit assistance
REQUIRED ATTACHMENTS
11- Proposal Cover and Signature
- Executive Summary
- Contract Expectations Matrix
- Proposer Qualifications
- References
- Pricing Workbook
- Requirements Matrix
- Proposed Contract Documents
- Subcontractors and Third Parties
- Security and Privacy Questionnaire
- Insurance Compliance and Evidence
- Submit to
- CCITC, ATTN: Daryn White / LIMS, 407 Grant St, Wausau, WI 54403
- Scope location
- Wausau, WI
- Reported agency
- Marathon County Health Department / CCITC
Questions about this RFP
How do I respond to this RFP from Marathon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CCITC, ATTN: Daryn White / LIMS, 407 Grant St, Wausau, WI 54403. For questions, contact Daryn White.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marathon County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daryn White. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software/subscription licensing and a secure hosted production environment, Project management, Kickoff, Discovery, Solution design, And implementation planning, System configuration for Laboratory workflows, Users, Roles, Security, Reference data, Reports, Notifications, And administrative function. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit & Laboratory Workflow 25%, Technical Architecture, Security, Data & Integration 15%, Implementation, Migration, Testing & Acceptance 15%, Experience, References & Product Viability 10%,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marathon County?
All active and historical solicitations from Marathon County are tracked and searchable. As a county agency, Marathon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover and Signature, Executive Summary, Contract Expectations Matrix, Proposer Qualifications, References, Pricing Workbook, Requirements Matrix, Proposed Contract Documents, Subcontractors a. Review the full document from Marathon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wausau, WI. Review the full solicitation for detailed scope requirements.