Manassas City Public Schools Boiler Replacement at Haydon Elementary School ITB 05FY27 2026
Manassas City Public SchoolsSchool · Manassas, VA- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 24, 2026
- Primary contact
- Joshua A. Makely
The 30-second brief
Manassas City Public Schools (MCPS) is issuing Invitation to Bid (ITB) #05FY27 for the replacement of boilers and pumps at Haydon Elementary School in Manassas, VA. The scope of work includes furnishing and installing three (3) Advanced Thermal Hydronics (ATH) KN Series condensing hot water boilers and three (3) Taco 2400-60-3P pumps with new motor starters. The project requires sequential replacement to maintain system integrity, demolition and removal of existing units, integration with the HeatNet control system, and training for school personnel. Bidders must have at least five years of experience and provide three references. A non-mandatory pre-bid conference is scheduled for July 31, 2026. Sealed bids must be submitted electronically via DemandStar by August 14, 2026, at 11:00 PM EDT. A 5% bid security is required.
Boiler installation, Pump installation, Motor starters, HeatNet integration, Start-up and commissioning reports, Operation and maintenance manuals, As-built drawings
Lowest responsive and responsible bidder, firm fixed unit price, bid price reasonableness, compliance with ITB provisions
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Summary
Manassas City Public Schools (MCPS) is issuing Invitation to Bid (ITB) #05FY27 for the replacement of boilers and pumps at Haydon Elementary School in Manassas, VA. The scope of work includes furnishing and installing three (3) Advanced Thermal Hydronics (ATH) KN Series condensing hot water boilers and three (3) Taco 2400-60-3P pumps with new motor starters.
The project requires sequential replacement to maintain system integrity, demolition and removal of existing units, integration with the HeatNet control system, and training for school personnel. Bidders must have at least five years of experience and provide three references. A non-mandatory pre-bid conference is scheduled for July 31, 2026. Sealed bids must be submitted electronically via DemandStar by August 14, 2026, at 11:00 PM EDT. A 5% bid security is required.
EVALUATION CRITERIA
4- Lowest responsive and responsible bidder
- Firm fixed unit price
- Bid price reasonableness
- Compliance with ITB provisions
REQUIRED DELIVERABLES
7- Boiler installation
- Pump installation
- Motor starters
- HeatNet integration
- Start-up and commissioning reports
- Operation and maintenance manuals
- As-built drawings
REQUIRED ATTACHMENTS
10- Virginia Class A Contractor's License
- Bid Security
- Bid Form
- Attachment A - Virginia Certification Regarding Criminal Convictions
- Joint Venture Agreement (if applicable)
- Partnership Agreement (if applicable)
- DPOR license
- Specialty Classifications
- Safety and Health Plan
- Certificate of Insurance
- Submit to
- DemandStar electronic portal
- Scope location
- Manassas, VA
Questions about this ITB
How do I respond to this ITB from Manassas City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar electronic portal. For questions, contact Joshua A. Makely.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Manassas City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua A. Makely. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Boiler installation, Pump installation, Motor starters, HeatNet integration, Start-up and commissioning reports, Operation and maintenance manuals, As-built drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, firm fixed unit price, bid price reasonableness, compliance with ITB provisions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Manassas City Public Schools?
All active and historical solicitations from Manassas City Public Schools are tracked and searchable. As a school agency, Manassas City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Virginia Class A Contractor's License, Bid Security, Bid Form, Attachment A - Virginia Certification Regarding Criminal Convictions, Joint Venture Agreement (if applicable), Partnership Agreement (if. Review the full document from Manassas City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manassas, VA. Review the full solicitation for detailed scope requirements.