Manassas City Public Schools Group Medical, Prescription Drug, and Dental Program RFP 08FY27
Manassas City Public SchoolsSchool · Manassas, VA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 1 year
- Primary contact
- Joshua A. Makely
The 30-second brief
Manassas City Public Schools (MCPS) is issuing RFP 08FY27 to establish contracts for a Group Medical, Prescription Drug, and Dental Program. The solicitation seeks insurance carriers and third-party administrators to provide self-insured medical plans, bundled dental/vision/EAP, and standalone fully-insured dental and vision plans for approximately 1,349 eligible employees and 210 retirees. The contract term is from July 1, 2027, through June 30, 2028, with options to renew for nine additional years. Proposals must include specific stop-loss quotes at $150k, $200k, and $250k levels. Electronic submissions are due via DemandStar by September 21, 2026, at 11:00 PM EDT. A pre-proposal conference will not be held, and questions are due by September 8, 2026.
Technical Proposal, Price Quotation, W-9, Conflict of Interest Statement, Data Security Requirements, Insurance Checklist, Business Associate Agreement
Functional Requirements (9 points), Experience and Qualifications (6 points), Implementation/Project Management (6 points), Price/Financial Proposal (4 points)
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Summary
Manassas City Public Schools (MCPS) is issuing RFP 08FY27 to establish contracts for a Group Medical, Prescription Drug, and Dental Program.
The solicitation seeks insurance carriers and third-party administrators to provide self-insured medical plans, bundled dental/vision/EAP, and standalone fully-insured dental and vision plans for approximately 1,349 eligible employees and 210 retirees. The contract term is from July 1, 2027, through June 30, 2028, with options to renew for nine additional years. Proposals must include specific stop-loss quotes at $150k, $200k, and $250k levels. Electronic submissions are due via DemandStar by September 21, 2026, at 11:00 PM EDT. A pre-proposal conference will not be held, and questions are due by September 8, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Price Quotation
- W-9
- Conflict of Interest Statement
- Data Security Requirements
- Insurance Checklist
- Business Associate Agreement
REQUIRED ATTACHMENTS
8- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Exhibit C
- Exhibit E
- Exhibit F
- Exhibit G
REQUIRED STAFFING
Project Manager, Transition of Care Manager
- Submit to
- DemandStar electronic portal
- Scope location
- Manassas, VA
Questions about this RFP
How do I respond to this RFP from Manassas City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar electronic portal. For questions, contact Joshua A. Makely.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Manassas City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua A. Makely. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Transition of Care Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Quotation, W-9, Conflict of Interest Statement, Data Security Requirements, Insurance Checklist, Business Associate Agreement. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements (9 points), Experience and Qualifications (6 points), Implementation/Project Management (6 points), Price/Financial Proposal (4 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Manassas City Public Schools?
All active and historical solicitations from Manassas City Public Schools are tracked and searchable. As a school agency, Manassas City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Exhibit C, Exhibit E, Exhibit F, Exhibit G. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Manassas City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manassas, VA. Review the full solicitation for detailed scope requirements.