Manassas City Public Schools Food & Cafeteria Supplies and Services RFP 03FY27 2026
Manassas City Public SchoolsSchool · Manassas, VA- Due
- Aug 30, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 1 year
- Primary contact
- Joshua A. Makely
The 30-second brief
Manassas City Public Schools (MCPS) is soliciting proposals for a service contract to provide school food and cafeteria supplies and services across nine school facilities. The scope includes grocery and shelf-stable foods, refrigerated and frozen items, fresh produce, meat and meat alternates, bakery products, beverages, disposable food-service supplies, janitorial paper products, and cleaning supplies. The contractor must provide an electronic ordering platform, weekly deliveries to multiple district locations, and comply with USDA Child Nutrition Program requirements, including Buy American provisions. Offerors must have at least 10 years of experience with school systems. Proposals are due electronically via DemandStar by August 30, 2026. A pre-proposal conference will not be held, and the question deadline is August 25, 2026.
Electronic ordering platform, Monthly spend reports, Rebate reports, Invoices, Delivery tickets, Nutrition documentation
Qualifications and Experience (6 points), Methodology & Program Approach (5 points), Price (4 points), Supplementary Information/Flexibility (3 points)
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Summary
Manassas City Public Schools (MCPS) is soliciting proposals for a service contract to provide school food and cafeteria supplies and services across nine school facilities.
The scope includes grocery and shelf-stable foods, refrigerated and frozen items, fresh produce, meat and meat alternates, bakery products, beverages, disposable food-service supplies, janitorial paper products, and cleaning supplies. The contractor must provide an electronic ordering platform, weekly deliveries to multiple district locations, and comply with USDA Child Nutrition Program requirements, including Buy American provisions. Offerors must have at least 10 years of experience with school systems. Proposals are due electronically via DemandStar by August 30, 2026. A pre-proposal conference will not be held, and the question deadline is August 25, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Electronic ordering platform
- Monthly spend reports
- Rebate reports
- Invoices
- Delivery tickets
- Nutrition documentation
REQUIRED ATTACHMENTS
8- Pricing Schedule
- Virginia Criminal Conviction Certification Form
- Conflict of Interest Statement
- Insurance Checklist
- Federal Grant Terms and Conditions
- Byrd Anti-Lobbying Certification
- W-9
- Resumes
REQUIRED STAFFING
Project Manager, account representative
- Submit to
- DemandStar
- Duration
- 120 months
- Scope location
- Manassas, VA
Questions about this RFP
How do I respond to this RFP from Manassas City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar. For questions, contact Joshua A. Makely.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Manassas City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua A. Makely. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, account representative. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic ordering platform, Monthly spend reports, Rebate reports, Invoices, Delivery tickets, Nutrition documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (6 points), Methodology & Program Approach (5 points), Price (4 points), Supplementary Information/Flexibility (3 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Manassas City Public Schools?
All active and historical solicitations from Manassas City Public Schools are tracked and searchable. As a school agency, Manassas City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Schedule, Virginia Criminal Conviction Certification Form, Conflict of Interest Statement, Insurance Checklist, Federal Grant Terms and Conditions, Byrd Anti-Lobbying Certification, W-9, Resum. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Manassas City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manassas, VA. Review the full solicitation for detailed scope requirements.