Madison Metropolitan School District Volunteer Management System Bid #4161 - 2026
Madison Metropolitan School DistrictSchool · Madison, WI- Due
- Jul 8, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Contract term
- 2 years
- Primary contact
- Dana Scheel
The 30-second brief
Madison Metropolitan School District is soliciting bids for a comprehensive Volunteer Management System to replace their sunsetting legacy tracker. The system must handle applications, background check integration with JDP, and volunteer hour tracking through June 30, 2028.
One hardcopy original bid, One electronic version on memory stick
Relative quality and adaptability, financial responsibility, skill, experience, record of integrity, ability to furnish repairs, time of delivery, contract compliance, price
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Summary
Madison Metropolitan School District is soliciting bids for a comprehensive Volunteer Management System to replace their sunsetting legacy tracker. The system must handle applications, background check integration with JDP, and volunteer hour tracking through June 30, 2028.
EVALUATION CRITERIA
9- Relative quality and adaptability
- Financial responsibility
- Skill
- Experience
- Record of integrity
- Ability to furnish repairs
- Time of delivery
- Contract compliance
- Price
REQUIRED DELIVERABLES
One hardcopy original bid, One electronic version on memory stick
REQUIRED ATTACHMENTS
7- Attachment A - Bidder Certification and Sign-Off
- Attachment B - Itemized Bid List
- Attachment C - Certification Regarding Debarment
- Appendix A - Affirmative Action Requirements
- Appendix B - EEO/AA Employer Information Report
- Appendix C - EEO Policy Statement
- W-9 Form
- Submit to
- PBPA - Room 200A at 545 W Dayton Street, Madison, WI 53703
- Scope location
- Madison, WI
Questions about this BID
How do I respond to this Bid from Madison Metropolitan School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PBPA - Room 200A at 545 W Dayton Street, Madison, WI 53703. For questions, contact Dana Scheel.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Madison Metropolitan School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana Scheel. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One hardcopy original bid, One electronic version on memory stick. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relative quality and adaptability, financial responsibility, skill, experience, record of integrity, ability to furnish repairs, time of delivery, contract compliance, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison Metropolitan School District?
All active and historical solicitations from Madison Metropolitan School District are tracked and searchable. As a school agency, Madison Metropolitan School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Bidder Certification and Sign-Off, Attachment B - Itemized Bid List, Attachment C - Certification Regarding Debarment, Appendix A - Affirmative Action Requirements, Appendix B - EEO/AA. Review the full document from Madison Metropolitan School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.