Madison Metropolitan School District - School Based Health Centers Behavioral Health Therapist RFP 4164 - 2026
Madison Metropolitan School DistrictSchool · Madison, WI- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Contract term
- 2 years
- Primary contact
- Dana Scheel
- (608) 204-7819
The 30-second brief
Madison Metropolitan School District seeks proposals from qualified mental health agencies to provide in-person, on-site 1.0 FTE behavioral health therapists at Madison East High School and Vel Phillips Memorial High School. Services include individual psychotherapy, mental health interventions, care management, and student services collaboration, with approximately 80% of time spent delivering reimbursable services and the remainder on non-reimbursable coordination and staff consultation. The contract term runs from award through June 30, 2028, with options to renew for four additional one-year periods. Proposals are due by August 12, 2026, at 2:00 PM CST, with questions due by July 27, 2026. Evaluation criteria emphasize organization's ability to meet service and support requirements, qualifications and experience, cost, references, and diverse-owned business participation.
Cost 25%, Organization's Ability to Meet Service and Support Requirements 35%, Organization Qualifications/Experience 30%, Documentation Qualifying Vendor as a Diverse-owned Business Firm 5%, References 5%
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Summary
Madison Metropolitan School District seeks proposals from qualified mental health agencies to provide in-person, on-site 1.0 FTE behavioral health therapists at Madison East High School and Vel Phillips Memorial High School.
Services include individual psychotherapy, mental health interventions, care management, and student services collaboration, with approximately 80% of time spent delivering reimbursable services and the remainder on non-reimbursable coordination and staff consultation. The contract term runs from award through June 30, 2028, with options to renew for four additional one-year periods. Proposals are due by August 12, 2026, at 2:00 PM CST, with questions due by July 27, 2026. Evaluation criteria emphasize organization's ability to meet service and support requirements, qualifications and experience, cost, references, and diverse-owned business participation.
EVALUATION CRITERIA
5- Cost 25%
- Organization's Ability to Meet Service and Support Requirements 35%
- Organization Qualifications/Experience 30%
- Documentation Qualifying Vendor as a Diverse-owned Business Firm 5%
- References 5%
REQUIRED ATTACHMENTS
9- Attachment A – Bidder Certification and Sign-Off
- Attachment B – Vendor Information
- Attachment C – Vendor Reference
- Attachment D – Designation of Confidential and Proprietary Information
- Attachment E – Cost Summary Sheet
- Attachment F – Data Requirement
- Attachment G – Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion
- Submit to
- PBPA – Room 200A – Purchasing Services, Madison Metropolitan School District, 545 West Dayton Street, Madison, WI 53703-1967
- Duration
- 24 months
- Scope location
- Madison, WI
Questions about this RFP
How do I respond to this RFP from Madison Metropolitan School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PBPA – Room 200A – Purchasing Services, Madison Metropolitan School District, 545 West Dayton Street, Madison, WI 53703-1967. For questions, contact Dana Scheel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison Metropolitan School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana Scheel at (608) 204-7819. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 25%, Organization's Ability to Meet Service and Support Requirements 35%, Organization Qualifications/Experience 30%, Documentation Qualifying Vendor as a Diverse-owned Business Firm 5%, Referenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison Metropolitan School District?
All active and historical solicitations from Madison Metropolitan School District are tracked and searchable. As a school agency, Madison Metropolitan School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Bidder Certification and Sign-Off, Attachment B – Vendor Information, Attachment C – Vendor Reference, Attachment D – Designation of Confidential and Proprietary Information, Attachment. Review the full document from Madison Metropolitan School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.