Luzerne County Janitorial Services for Records Facility & Coroners Office - Ref. #10092026BRRC 2026
Luzerne CountyCounty · Wilkes-Barre, PA- Due
- Nov 19, 2026
- 17 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
- Primary contact
- Mary Ann Amesbury
- (570) 825-1501
The 30-second brief
Luzerne County is soliciting bids for janitorial services and cleaning services at the Luzerne County Records Facility and Coroner's Office located at 85 Young Street, Hanover Township, PA. The work involves daily cleaning duties performed three nights per week after business hours (including emptying trash and recycling, dusting horizontal surfaces, cleaning restrooms, disinfecting door handles and light switches, sweeping/mopping hard floors, and vacuuming carpets), weekly cleaning duties, and monthly deep cleaning tasks like high dusting and window blind cleaning. The contract term runs from January 1, 2027 through December 31, 2027. Bids are due by November 19, 2026 at 10:30 AM EST, with questions due by November 12, 2026. Submissions can be made via the PennBid portal or delivered in hard copy to the Luzerne County Purchasing Department. A performance bond is required upon contract award, along with commercial general liability, automobile liability, umbrella liability, and worker's compensation insurance.
Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationship with the County
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Summary
Luzerne County is soliciting bids for janitorial services and cleaning services at the Luzerne County Records Facility and Coroner's Office located at 85 Young Street, Hanover Township, PA. The work involves daily cleaning duties performed three nights per week after business hours (including emptying trash and recycling, dusting horizontal surfaces, cleaning restrooms, disinfecting door handles and light switches, sweeping/mopping hard floors, and vacuuming carpets), weekly cleaning duties, and monthly deep cleaning tasks like high dusting and window blind cleaning.
The contract term runs from January 1, 2027 through December 31, 2027. Bids are due by November 19, 2026 at 10:30 AM EST, with questions due by November 12, 2026. Submissions can be made via the PennBid portal or delivered in hard copy to the Luzerne County Purchasing Department. A performance bond is required upon contract award, along with commercial general liability, automobile liability, umbrella liability, and worker's compensation insurance.
EVALUATION CRITERIA
Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationship with the County
REQUIRED ATTACHMENTS
7- Solicitation Cover Sheet
- Appendix A Specifications
- Appendix B Questionnaire Form
- Appendix C Non-Collusion Affidavit
- Appendix D General Terms and Conditions
- Appendix F Signature Page and Certification
- Business license or accreditation certification
- Submit to
- https://pennbid.bonfirehub.com or Luzerne County Purchasing Department, Penn Place Bldg., Suite 223A, 20 N. Pennsylvania Ave., Wilkes-Barre, PA 18711
- Duration
- 12 months
- Scope location
- Hanover Township, PA
Questions about this BID
How do I respond to this Bid from Luzerne County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://pennbid.bonfirehub.com or Luzerne County Purchasing Department, Penn Place Bldg., Suite 223A, 20 N. Pennsylvania Ave., Wilkes-Barre, PA 18711. For questions, contact Mary Ann Amesbury.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Luzerne County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Ann Amesbury at (570) 825-1501. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationshi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Luzerne County?
All active and historical solicitations from Luzerne County are tracked and searchable. As a county agency, Luzerne County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Solicitation Cover Sheet, Appendix A Specifications, Appendix B Questionnaire Form, Appendix C Non-Collusion Affidavit, Appendix D General Terms and Conditions, Appendix F Signature Page and Certifica. Review the full document from Luzerne County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hanover Township, PA. Review the full solicitation for detailed scope requirements.