Lone Star College System - Enterprise Media & Lecture Capture Software Solution - 26-09-09 (2026)
Lone Star College SystemHigher Ed · The Woodlands, TX- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Contract term
- 3 years
- Primary contact
- Jennifer LaRue
- (832) 813-6551
The 30-second brief
Lone Star College System seeks proposals via Request for Cooperative Quote (RFCQ) for an Enterprise Media and Lecture Capture software solution. The scope includes cloud-native hosted streaming services, recording and editing applications for desktop, browser, and mobile capture, AI-enhanced accessibility services, automated captioning, interactive video quizzing, LMS integration with Brightspace/D2L via LTI 1.3, custom branded public portals, and comprehensive migration services for legacy Yuja media. Requirements mandate 99.9% uptime SLA, WCAG 2.2 AA and Section 508 compliance, FERPA adherence, and TX-RAMP certification. Submission deadline is October 29, 2026, at 12:00 PM CST, with questions due by October 21, 2026. Evaluation criteria prioritize purchase price, vendor reputation, quality, and system needs.
Platform tenant provisioned and SSO-enabled, LTI 1.3 integration with D2L, Migration of legacy media captions quizzes metadata and automated LMS re-linking, Admin/faculty/student documentation and training assets, Accessibility VPAT and WCAG testing report and security documentation including SOC 2, SLA and DR documentation support runbook and escalation matrix
Purchase price 35, Reputation of the Bidder or the Bidder's goods or services 10, Quality of the Bidder's goods or services 15, Extent to which the goods or services meet the needs of The System 20, Bidder's past relationship with The System 5, Total long-term cost to The System to acquire the goods or services 5, Any Other Relevant Factor 10, The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses 0, Bidder has its principal place of business in Texas or employs at least 500 persons in Texas 0
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Summary
Lone Star College System seeks proposals via Request for Cooperative Quote (RFCQ) for an Enterprise Media and Lecture Capture software solution.
The scope includes cloud-native hosted streaming services, recording and editing applications for desktop, browser, and mobile capture, AI-enhanced accessibility services, automated captioning, interactive video quizzing, LMS integration with Brightspace/D2L via LTI 1.3, custom branded public portals, and comprehensive migration services for legacy Yuja media. Requirements mandate 99.9% uptime SLA, WCAG 2.2 AA and Section 508 compliance, FERPA adherence, and TX-RAMP certification. Submission deadline is October 29, 2026, at 12:00 PM CST, with questions due by October 21, 2026. Evaluation criteria prioritize purchase price, vendor reputation, quality, and system needs.
EVALUATION CRITERIA
Purchase price 35, Reputation of the Bidder or the Bidder's goods or services 10, Quality of the Bidder's goods or services 15, Extent to which the goods or services meet the needs of The System 20, Bidder's past relationship with The System 5, Total long-term cost to The System to acquire the goods or services 5, Any Other Relevant Factor 10, The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses 0, Bidder has its principal place of business in Texas or employs at least 500 persons in Texas 0
REQUIRED DELIVERABLES
Platform tenant provisioned and SSO-enabled, LTI 1.3 integration with D2L, Migration of legacy media captions quizzes metadata and automated LMS re-linking, Admin/faculty/student documentation and training assets, Accessibility VPAT and WCAG testing report and security documentation including SOC 2, SLA and DR documentation support runbook and escalation matrix
REQUIRED ATTACHMENTS
4- W-9 Form
- Purchasing Agreement for Goods and Services
- Certificate of Interested Parties Form 1295
- 26-09-09 RFCQ Enterprise Media Evaluation Compliance Sheet
- Submit to
- https://lonestar.ionwave.net
- Duration
- 60 months
- Scope location
- The Woodlands, TX
Questions about this QUOTE
How do I respond to this Quote from Lone Star College System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lonestar.ionwave.net. For questions, contact Jennifer LaRue.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Lone Star College System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer LaRue at (832) 813-6551. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Platform tenant provisioned and SSO-enabled, LTI 1.3 integration with D2L, Migration of legacy media captions quizzes metadata and automated LMS re-linking, Admin/faculty/student documentation and training assets, Accessibility VPAT and WCAG testing report and security documentation including SOC 2,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price 35, Reputation of the Bidder or the Bidder's goods or services 10, Quality of the Bidder's goods or services 15, Extent to which the goods or services meet the needs of The System 20, B..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lone Star College System?
All active and historical solicitations from Lone Star College System are tracked and searchable. As a higher ed agency, Lone Star College System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Purchasing Agreement for Goods and Services, Certificate of Interested Parties Form 1295, 26-09-09 RFCQ Enterprise Media Evaluation Compliance Sheet. Review the full document from Lone Star College System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. Review the full solicitation for detailed scope requirements.