Lewis County - Backup Generator Annual Service - RFP No. 2026-106 (2026)
Lewis CountyCounty · Lewis, NY- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 5 years
- Primary contact
- Brian Hanno
- (315) 376-5144
The 30-second brief
Lewis County is seeking proposals for annual level one and level two preventive maintenance servicing of all County-owned backup generators across 16 locations, including the Courthouse, Highway Garage, Public Safety Building, and various 911 communication towers. The work involves inspections, testing, fluid checks, filter changes, and fuel sampling for Onan, Cummins, Kohler, and Olympian generator systems and Automatic Transfer Switches (ATS). The contract term is 5 years, starting September 1, 2026. Proposals are due by 10:30 a.m. on October 1, 2026, and can be submitted via mail, hand delivery to the Clerk of the Board at the County Courthouse in Lowville, NY, or electronically through the Planet Bids portal. Eligible applicants must have at least three years of experience in generator servicing and provide three customer references.
Meeting requirements, best value, experience, reputation, quality of services, responsiveness, interviews
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Summary
Lewis County is seeking proposals for annual level one and level two preventive maintenance servicing of all County-owned backup generators across 16 locations, including the Courthouse, Highway Garage, Public Safety Building, and various 911 communication towers.
The work involves inspections, testing, fluid checks, filter changes, and fuel sampling for Onan, Cummins, Kohler, and Olympian generator systems and Automatic Transfer Switches (ATS). The contract term is 5 years, starting September 1, 2026. Proposals are due by 10:30 a.m. on October 1, 2026, and can be submitted via mail, hand delivery to the Clerk of the Board at the County Courthouse in Lowville, NY, or electronically through the Planet Bids portal. Eligible applicants must have at least three years of experience in generator servicing and provide three customer references.
EVALUATION CRITERIA
7- Meeting requirements
- Best value
- Experience
- Reputation
- Quality of services
- Responsiveness
- Interviews
REQUIRED ATTACHMENTS
6- Bid page
- Non-collusion form
- Anti-sexual harassment form
- Corporate attestation form
- Iran Divestment Act certification
- Receipt of addendum acknowledgment
- Submit to
- Clerk of the Board, County Courthouse, 2nd Floor, Room 225, 7660 North State Street, Lowville, New York 13367; https://vendors.planetbids.com/portal/76952/portal-home
- Scope location
- Lowville, NY
Questions about this RFP
How do I respond to this RFP from Lewis County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clerk of the Board, County Courthouse, 2nd Floor, Room 225, 7660 North State Street, Lowville, New York 13367; https://vendors.planetbids.com/portal/76952/portal-home. For questions, contact Brian Hanno.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lewis County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Hanno at (315) 376-5144. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Meeting requirements, best value, experience, reputation, quality of services, responsiveness, interviews" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lewis County?
All active and historical solicitations from Lewis County are tracked and searchable. As a county agency, Lewis County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid page, non-collusion form, anti-sexual harassment form, corporate attestation form, Iran Divestment Act certification, receipt of addendum acknowledgment. Review the full document from Lewis County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lowville, NY. Review the full solicitation for detailed scope requirements.