Lavaca County Two 60-Ton Chiller Replacement Project Bid 2026
Lavaca CountyCounty · Lavaca County, TX- Due
- Nov 24, 2026
- 10 days left
- Primary contact
- Sheila Velasquez
- (361) 798-2711
The 30-second brief
Lavaca County, Texas is seeking sealed bids for the Two 60-Ton Chiller Replacement Project at the Lavaca County Courthouse. The work includes HVAC contractor services for the removal, disposal, and turnkey replacement of two existing 60-ton chillers, along with crane and lifting services, piping, electrical connections, controls, startup, and commissioning. Bids must be submitted by November 24, 2026, at 10:30 A.M. to the Office of the County Auditor, Sheila Velasquez, located at the Lavaca County Courthouse, 109 N. La Grange Street, Hallettsville, Texas. The project involves phased replacement options to maintain continuous courthouse cooling operations.
New 60-Ton Chiller #1, New 60-Ton Chiller #2, Removal and Disposal of Existing Chillers, Labor and Installation, Piping, Fittings, And Insulation, Electrical Connections, Actuators, Flow Switches, And Components, Crane Rental and Lifting Services, Factory Startup and Commissioning, Freight and Delivery
Overall project cost, equipment specifications and cooling capacity, energy efficiency, contractor qualifications and experience, proposed project timeline and equipment availability, ability to maintain courthouse cooling during installation, manufacturer warranty and labor coverage, completeness of the bid, and compatibility with existing courthouse HVAC infrastructure
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Summary
Lavaca County, Texas is seeking sealed bids for the Two 60-Ton Chiller Replacement Project at the Lavaca County Courthouse.
The work includes HVAC contractor services for the removal, disposal, and turnkey replacement of two existing 60-ton chillers, along with crane and lifting services, piping, electrical connections, controls, startup, and commissioning. Bids must be submitted by November 24, 2026, at 10:30 A.M. to the Office of the County Auditor, Sheila Velasquez, located at the Lavaca County Courthouse, 109 N. La Grange Street, Hallettsville, Texas. The project involves phased replacement options to maintain continuous courthouse cooling operations.
EVALUATION CRITERIA
9- Overall project cost
- Equipment specifications and cooling capacity
- Energy efficiency
- Contractor qualifications and experience
- Proposed project timeline and equipment availability
- Ability to maintain courthouse cooling during installation
- Manufacturer warranty and labor coverage
- Completeness of the bid
- Compatibility with existing courthouse HVAC infrastructure
REQUIRED DELIVERABLES
14- New 60-Ton Chiller #1
- New 60-Ton Chiller #2
- Removal and Disposal of Existing Chillers
- Labor and Installation
- Piping
- Fittings
- Insulation
- Electrical Connections
- Actuators
- Flow Switches
- Components
- Crane Rental and Lifting Services
- Factory Startup and Commissioning
- Freight and Delivery
REQUIRED ATTACHMENTS
4- Bid Form in Addendum A
- Affidavit
- Conflict-of-Interest Questionnaire
- Certificate of Interested Parties (Form 1295)
- Submit to
- Sheila Velasquez, County Auditor, Lavaca County Courthouse, 109 N. La Grange Street, Hallettsville, TX 77964
- Scope location
- Hallettsville, TX
Questions about this BID
How do I respond to this Bid from Lavaca County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sheila Velasquez, County Auditor, Lavaca County Courthouse, 109 N. La Grange Street, Hallettsville, TX 77964. For questions, contact Sheila Velasquez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lavaca County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Velasquez at (361) 798-2711. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New 60-Ton Chiller #1, New 60-Ton Chiller #2, Removal and Disposal of Existing Chillers, Labor and Installation, Piping, Fittings, And Insulation, Electrical Connections, Actuators, Flow Switches, And Components, Crane Rental and Lifting Services, Factory Startup and Commissioning, Freight and Deliv. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall project cost, equipment specifications and cooling capacity, energy efficiency, contractor qualifications and experience, proposed project timeline and equipment availability, ability to maint..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lavaca County?
All active and historical solicitations from Lavaca County are tracked and searchable. As a county agency, Lavaca County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form in Addendum A, Affidavit, Conflict-of-Interest Questionnaire, Certificate of Interested Parties (Form 1295). Review the full document from Lavaca County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hallettsville, TX. Review the full solicitation for detailed scope requirements.
