Lancaster County - Book Preservation and Digitization Services - RFP 26-020 (2026)
Lancaster County, Lancaster County, PA·County
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- Primary Contact
- James L Catigano
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Lancaster, PA
- Submission Address
- Purchasing Office, 150 North Queen Street, Suite 712 Lancaster, PA 17603 / www.publicpurchase.com
SUMMARY
Lancaster County is seeking proposals from qualified professional archival conservation, historic book restoration, preservation, and digitization firms to provide professional restoration, preservation, and digitization of approximately fifteen (15) Letter of Attorney book volumes dated 1811-1897. The scope includes archival conservation methods for historic deed book volumes with torn and worn covers while preserving original historical, physical, evidentiary, and material integrity. The contract term is a base period of one (1) year with options to extend for two (2) additional one-year periods. Submissions are due by October 22, 2026, at 11:00 AM at the Purchasing Office located at 150 North Queen Street, Suite 712, Lancaster, PA 17603, with a pre-bid meeting scheduled for October 1, 2026, at 10:00 AM.
REQUIRED DELIVERABLES
Professional restoration, Preservation, And digitization of approximately fifteen (15) Letter of Attorney book volumes dated 1811-1897
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Lancaster County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Purchasing Office, 150 North Queen Street, Suite 712 Lancaster, PA 17603 / www.publicpurchase.com. For questions, contact James L Catigano.
Where can I find more RFPs from Lancaster County?
All active and historical solicitations from Lancaster County are tracked and searchable. As a county agency, Lancaster County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Lancaster County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lancaster County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James L Catigano. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, PA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Professional restoration, Preservation, And digitization of approximately fifteen (15) Letter of Attorney book volumes dated 1811-1897. Proposals should clearly address how each deliverable will be met.
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