Procuring New Human Resources Information System (HRIS)
KIPP DuBois CSSchool · Philadelphia, PA- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Dec 5, 2025
- Primary contact
- Kevin Keelen
The 30-second brief
KIPP Philadelphia Public Schools is seeking proposals from qualified Respondents to provide a new Human Resources Information System (HRIS). The purpose of this Request for Proposal (RFP) is to solicit proposals from various qualified Respondents, conduct a fair and extensive evaluation based on criteria listed herein, and select the Respondents that can deliver the highest quality work product.
Proposal containing responses to all sections, including attachments such as Attachments Checklist, Cover Letter, Minimum Requirements, Capabilities Grid & Proposal Questionnaire, Respondent References, and Fee Proposal.
Corporate Capacity and Approach, References and Prior Experience, Technical Alignment, Customer Service, Price
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Summary
KIPP Philadelphia Public Schools is seeking proposals from qualified Respondents to provide a new Human Resources Information System (HRIS).
The purpose of this Request for Proposal (RFP) is to solicit proposals from various qualified Respondents, conduct a fair and extensive evaluation based on criteria listed herein, and select the Respondents that can deliver the highest quality work product.
EVALUATION CRITERIA
5- Corporate Capacity and Approach
- References and Prior Experience
- Technical Alignment
- Customer Service
- Price
REQUIRED DELIVERABLES
7- Proposal containing responses to all sections
- Including attachments such as Attachments Checklist
- Cover Letter
- Minimum Requirements
- Capabilities Grid & Proposal Questionnaire
- Respondent References
- Fee Proposal
REQUIRED ATTACHMENTS
6- Attachments Checklist
- Cover Letter
- Minimum Requirements
- Capabilities Grid & Proposal Questionnaire
- Respondent References
- Fee Proposal
- Submit to
- Electronically via email to [email protected]
- Scope location
- Philadelphia, PA
- Reported agency
- KIPP Philadelphia Public Schools
Questions about this RFP
How do I respond to this RFP from KIPP DuBois CS?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronically via email to [email protected]. For questions, contact Kevin Keelen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including KIPP DuBois CS in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Keelen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal containing responses to all sections, including attachments such as Attachments Checklist, Cover Letter, Minimum Requirements, Capabilities Grid & Proposal Questionnaire, Respondent References, and Fee Proposal.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate Capacity and Approach, References and Prior Experience, Technical Alignment, Customer Service, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from KIPP DuBois CS?
All active and historical solicitations from KIPP DuBois CS are tracked and searchable. As a school agency, KIPP DuBois CS regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachments Checklist, Cover Letter, Minimum Requirements, Capabilities Grid & Proposal Questionnaire, Respondent References, Fee Proposal. Review the full document from KIPP DuBois CS for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.