Kentucky Community and Technical College System - KCTCS Advancement Data Analysis and Training - RFP-0336 (2025)
Kentucky Community And Technical College SystemHigher Ed · Versailles, KY- Due
- Nov 11, 2025
- Deadline passed
- Posted
- Aug 12, 2025
- Primary contact
- Bekka Korosec
The 30-second brief
Kentucky Community and Technical College System (KCTCS) seeks proposals for data analysis, reporting, and governance and fundraising training services. The scope involves analyzing constituent records from the Raiser's Edge NXT database covering over 414,000 records across 16 colleges to determine high-capacity donors, define donor segments, and provide strategic recommendations for donor acquisition, stewardship, and major giving. Estimated time breakdown is 140-200 hours. Proposals must be submitted electronically via the Bid Locker platform by November 11, 2025, at 4:00 pm EST. Written questions are due by August 18, 2025. Required qualifications include experience with data analysis across multiple colleges or statewide community college systems, campaign preparation exceeding $25M, and E&O insurance of at least $1 million. Evaluation criteria include Overview and Experience (100 pts), Proposed Solution and Services (100 pts), Implementation Plan (100 pts), Staffing (75 pts), Additional Information (25 pts), Cost Evaluation (100 pts), and Oral Presentations (100 pts).
Overview and Experience 100 points, Proposed Solution and Services 100 points, Implementation Plan 100 points, Staffing 75 points, Additional Information 25 points, Cost Evaluation 100 points, Oral Presentations 100 points
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Summary
Kentucky Community and Technical College System (KCTCS) seeks proposals for data analysis, reporting, and governance and fundraising training services.
The scope involves analyzing constituent records from the Raiser's Edge NXT database covering over 414,000 records across 16 colleges to determine high-capacity donors, define donor segments, and provide strategic recommendations for donor acquisition, stewardship, and major giving. Estimated time breakdown is 140-200 hours. Proposals must be submitted electronically via the Bid Locker platform by November 11, 2025, at 4:00 pm EST. Written questions are due by August 18, 2025. Required qualifications include experience with data analysis across multiple colleges or statewide community college systems, campaign preparation exceeding $25M, and E&O insurance of at least $1 million. Evaluation criteria include Overview and Experience (100 pts), Proposed Solution and Services (100 pts), Implementation Plan (100 pts), Staffing (75 pts), Additional Information (25 pts), Cost Evaluation (100 pts), and Oral Presentations (100 pts).
EVALUATION CRITERIA
7- Overview and Experience 100 points
- Proposed Solution and Services 100 points
- Implementation Plan 100 points
- Staffing 75 points
- Additional Information 25 points
- Cost Evaluation 100 points
- Oral Presentations 100 points
REQUIRED ATTACHMENTS
Signature Page (Page 1), Financial Cost Worksheet, KCTCS Travel Rates, Business Classification, References, Fees, Evidence of Errors and Omissions insurance of at least $1 million
- Submit to
- https://bidlocker.us/a/kctcs/BidLocker
- Scope location
- Versailles, KY
- Reported agency
- Kentucky Community and Technical College System
Questions about this RFP
How do I respond to this RFP from Kentucky Community And Technical College System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/kctcs/BidLocker. For questions, contact Bekka Korosec.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kentucky Community And Technical College System in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bekka Korosec. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overview and Experience 100 points, Proposed Solution and Services 100 points, Implementation Plan 100 points, Staffing 75 points, Additional Information 25 points, Cost Evaluation 100 points, Oral Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kentucky Community And Technical College System?
All active and historical solicitations from Kentucky Community And Technical College System are tracked and searchable. As a higher ed agency, Kentucky Community And Technical College System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page (Page 1), Financial Cost Worksheet, KCTCS Travel Rates, Business Classification, References, Fees, Evidence of Errors and Omissions insurance of at least $1 million. Review the full document from Kentucky Community And Technical College System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Versailles, KY. Review the full solicitation for detailed scope requirements.